Meraki Meeting Notes - December 08, 2019 Annual Membership Meeting

2019 Annual Meeting
Portland Community Dance
2019-12-12

The Annual Meeting Committee:
  Kiara
  Nicole
  Oracle

PCD membership gathered at Portland Ballroom after Sunday dance Dec 12, 2019
for the Annual Membership Meeting and election of officers for 2020.

Of PCD's approximately 130 members, there about 40 members attended.  Well
above quorum.  Food and drink were provided.  The meeting started about 12:45.

The meeting ran in the same Formal Consensus model Meraki currently uses.
Roles:

  Ingatherer    Martin
  Facilitator    DebG
  Stackkeeper   John
  Timekeeper    Lindy/Mellen
  Vibechecker   KariP

We determined the agenda.
  Ingathering
  Short Committee reports
  Finance
  Discussion of Survey
  Election of new officers
  Evaluation
  Adjourn

INGATHERING

Martin lead us in the Ingathering.


SHORT COMMITTEE REPORTS

There were short committee reports, mostly around what does this
committee do and who is on it:

Oracle gave a quick overview of the Formal Consensus process.

All Ages Dance - currently happening so Marin was not present.  Deb
filled in.

Capacity - Jason outlined.  Jason, Jenna, Kendall, Oracle.  How to
talk about capacity, not to /find/ space.

Consent - Neil - Unclear the current membership.  Interested?  See
Kendall.

DJ - Mellen.  All DJs on this committee automatically.  Music,
format, container.

Meraki - Lindy spoke of PCD's steering committee.  Open to all
members.

New Year's Eve - Blair, Coby.

Racial Equity - Kellie.

Spring Retreat - KariP.

Thwiz - Jason spoke for group that organizes 4th Thu dance: DebG,
Jason, Keiko, Oracle

Wiz - Tasha spoke for group that organizes regular Sun dance: Blair,
KariP, Jimmy, Lori, Tasha, Tim.


FINANCE COMMITTEE

Finance - John speaks for John, Kiara, Mellen.  Reports on finances.
PCD is healthy.


HISTORY

The year in review: where PCD has gone (Nicole)


RECENT SURVEY

Deb relinquished facilitator role to Lindy to discuss the recent survey.


ELECTION OF OFFICERS

DebG took back facilitator role.  Those nominated by the Annual Meeting
Committee: Blair Fridgen (Pres), Theresa "Tree" Tenney as Treasurer, and
Chris "Oracle" Miller as Secretary.  The members vote on each
individually and all are elected for the next year.

CORRECTION - per Bylaws, takes effect immediately.

EVALUATION

We discussed how the Annual Meeting felt, how our ability to work
together has improved over the past couple of years.  A comment on how
we seem to have "nailed" the Quaker meeting process!


OUTGATHERING

KariP lead us in a moment to recenter.

ADJOURN

Around 2:30.

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