Meraki Meeting
notes
November 3, 2016
November 3, 2016
Mellen’s house
Attendance: Lindy,
Oracle, John, Mellen, Shelagh –
We did not have a
quorum (6 required), but we did make some progress that did not
involve voting, so read on!
Mellen reviewed
summary of Sept. meeting.
Discussion followed
of concerns that no one voluntarily stepped up for officer positions.
Discussed how to deal with in future, including reaching out and
asking specific people if they will serve a term. We are more likely
to get a “yes” that way than waiting for people to volunteer.
Discussed need to
educate members of fact that for PCD dances to exist, we need to
maintain our non-profit corporation status and follow our simple structure which
includes have 3 elected officers in place. Without nonprofit corporation status we cannot get insurance or rent space.
Also discussed need
to spread out the work and keep new people in the mix so stalwarts
don’t get frustrated, burdened and eventually burned out. Not good
for the organization’s health & future.
We generated a list
of seemingly committed and capable dancers who could be approached in
the future about board service. That list is not included here; next
Meraki meeting we can decide if that’s a public list or not.
We do have two
volunteers willing to be nominated for 2017 positions: (Yay – and
thank you!)
-
Shelagh as President (also considers Treasurer but feels it's not the best fit)
-
Lindy as secretary
-
John remains as Treasurer for time being but with desire to give up board position and do bookkeeping back office as a volunteer. Noted to reach back out to Dave Grant who previously expressed willingness to explore treasurer service. It will be an easier position if John remains bookkeeper. But it was also noted that we need to have another trusted person “in training” for treasurer with bookkeeping role as John stated he is likely to be exiting completely sometime next year.
Bylaws Change:
suggested by Mellen, to allow Meraki, with Board’s recommendation,
to appoint officers for vacancies that might happen during the year,
without need to call a full membership meeting. Mellen will draft &
send to John asap.
Annual Meeting:
Reminder that notice of meeting needs to go out 14 days before Nov
20 meeting. Any by laws change also has to have 14 day notice.
Spring retreat
dates (@ Wavus) possible:
April 7-9
May 12-14 (Mother’s
Day) ** Kiera suggests this date as preferred due to better weather.
Someone (?) is going
to send a doodle to members to ascertain most popular date.
Thursday Eve
dance at Tai Chi studio:
Oracle: Speaker was
blown out during dance. Unclear if PCD is going to be asked to pay
for speaker or repair but we should be prepared to do whatever is
needed.
THWIZ will use
mailing list to query dancers about experience at Tai Chi studio as
potential Thursday night dance venue. There were concerns about space
being too tight for our size of a group.
Deb, Polly, Oracle
are researching other sites.
Christmas &
New Years are on Sundays this year. Avant is booked for New Years
Eve dance.
4 of 5 present would
attend a Xmas day dance. Mellen to ask DJs at Nov 13 meeting if
anyone is willing to DJ on Christmas morning. John to check Avant
availability.
Web Calendar:
Mellen to send Shelagh current DJ schedule. Shelagh maintains the
calendar on the web but does not always get current schedule.
Retreat:
Kieve Wavus invoice did not include meals expense. Invoice for approx
$2500 expected. Project $80 profit. Question for next Meraki: what is
done w/ profit? Suggestion from Mellen- since spring retreat needed
support from PCD funds, shouldn’t we just keep it in the bank.
For next meeting:
Safety &
aggression discussion tabled.
Finance report due
following retreat when finances are finalized
New Year’s Eve
planning
Submitted by Mellen
Secretary pro tem
