Present
Neil
Chloe
John
Liz
Blair
Julie
Dave
Diane
Deb
Nev
Next Retreats
We decided to reserve the weekend of April 1-3, 2016 for the next spring retreat at Kieve. This was the only weekend available Kieve. No availability for this fall. We are probably not going to be having a fall retreat this year, but are hoping to book Kieve for the fall 2016 in anticipation of running two retreats per year. Denise will investigate booking Oct 14 -16, 2016 for our first fall retreat with the blessing of the Meraki to book it.
We decided we love each other.
IRS Application - we are all set to file as a 501C4 (social benefit organization). We discussed our application and brainstormed additional language that shows how we are a social benefit organization. John will receive input from the group for a few more days and completer our application.
Retreat Tip - We discussed the way a tip was handled at the dance retreat. The Meraki held a discussion about how we may offer tips, or other voluntary gestures, in a manner that does not put pressure on people to participate or contribute. The retreat committee has been asked to keep this in mind for next retreat.
Summer Gathering - On June 28 -- or on a site designated by Diane's Doodle -- at Sebago Lake State Park we are committing to holding a PCD summer gathering. Deb and Diane will plan it. PCD will pay $125 to get a site there and participants will need to pay $4.50 to get into the park.
Alternative Dance Space for Sunday May 24 - the floors at Avant will be resurfaced and we need to find a different space.
Retreat Survey Results - Liz reported that the committee has digested the retreat results. The maraca thanked the retreat committee. It seems that the retreat price and fees were aligned with the possibility of a small surplus. We discussed refunding the two people who enrolled in the retreat and couldn't make it. The meraki decided that whatever surplus remains will be divided among these two people up to, but not more than, their costs minus the $50 non-refundable deposits. The group was clear that this was not a precedent setting.
DJs - The question of how to give DJs feedback was discussed. The group expressed concern about how feedback could be collected and delivered. The group settled on no official plan but some of the meraki volunteered to step up and give DJs kind, specific, and helpful feedback. On another topic, DJs will need to come up with an equitable way to share the DJ days. Each of the 12 DJs will DJ once a quarter only if the current DJ plan is followed. Much concern here and more to discuss.
Next Meeting - TUESDAY JUNE 9 AT 7 PM - at Nev and Chloe's house 24 Pitt St in Portland.
