MERAKI MEETING NOTES
May 9, 2017
Host: Tasha
Attendance: Liberty, Deb, Shelagh, Kiara, John, Tasha, Blair, Andy, Pika, Lindy, Marin
Facilitator: John
Review Last Meetings Minutes: Lindy
Agenda:
Thur. Dance
Spring Retreat
Live music Sun. Dance
DJ agendas
Care and responsibility of sound system at Avant
New folks closing circle
Finance Report
Pot luck info distillation
To Do item list
Calendar
Cancellation Evant's policy
Liability Release Update
Family all-ages family committee dance
June Potluck
Thur. Dance--1. Changed cost to DJ's to $80. A.) DJ brings in a set that they have done before. The DJ holds space and if something goes amiss, the DJ addresses. B.) Pay DJ's to review set lists and send to committee. 2. Reduce rental cost from $90 to $70.
Deb Proposes the A model. Has already happened.
Long term: Consider active DJ'ing, as before, in the future.
Finance Report- 2 lg. equipment costs, ? cost of facility. Money matters. Discuss subsidy of Thur. night. Need for subsidy is not anticipated with changes that have been made.
Vote and passed: Continue Thur night dance with above changes. Re-assess in Oct.
Vote to do Doodle survey: Did not pass.
Vote and passed: Thur. night dance to operate during summer.
Spring Retreat: 11 people signed up. Is happening. Retreat is paid for. DJ set lists are ready. 1 partial scholarship given. Total cost $140/person. Bring own food. Paying Rudy to rent his equipment. Next year Spring Retreat at Wavus May 18-20, 2018. Kiara is attempting to schedule 2019. Committee Kari, Jimmy, Kiara may want to sit the next one out. Let people know we need a committee. Need 30 people to cover expenses at Wavus.
Next Potluck June 11 is reserved. Voted yes to hold. Discussed ending time and donations for use of space. Vote and passed: Rent space until 3 PM. Voted and failed: Ask for donation for space rental.
Financial Report--What do we need? Something more detailed? At annual meeting presentation. DJ expenses went up in Jun. 17 and Avant costs went up therefore increase expenses. Stopped free dances. Spring retreat deposit went up $1500 to $3000 deposit; food doubled cost. Wavus has a deposit which will be transferred to next retreat at that location.
Next meeting: Continue to discuss finances/dance. Finance Committee reports. Keep monthly reports as is. Ave. donation, # of attendees to add to monthly report.
All Ages Dance: Marin/Andy. Read subcommittee report. Need separate release form. ? who is responsible for child? ? Jason's ins. Continue discussions and work Voted and passed: Committee and discussions to continue.
Liability Release Forms: New forms--yellow paper. Liability to start 6/1. Education push. Everyone to sign. Liberty to track.
Discussion re: last potluck: Shelagh volunteers to talk to Dave and come up with summary and proposals. Marin to join group. Have secretary. Voted and passed: go ahead with above.
Next Meeting: Jun 6. 7-9 PM Kiara's office. 222 St. John St., Suite 117, Transformational Healing.
