Tuesday, August 4, 2015
Meeting Notes Aug 4, 2014
Present:
Wayne, Nev, John, Eva, Deb, Chloë, Diane, Liz, Kellie, Dave
Content:
BBQ Update: attendance approximately 25. Diane was applauded.
DJ Survey Summary: The DJs are hard at work :)
Once-a-month evening dances: The plan calls for once a month, typically on the 4th Thursday (holidays excepting) PCD at Mechanics Hall from 7 - 9. DJs get normal pay, the hall is $100 per night. Deb proposes starting in Sept to see how it goes with the current sounds system.
Dates so far: 9/24, 10/22, 11/19, 12/17 are the current dates for the four dance trial period.
New Year's Dance at Avant: Neil agreed to send Avant a message to reserve the space.
Live Music Special Event Dance: Chloë is heading up our investigation of creating a live music dance.
Safety Dance: We reviewed the safety dance idea from last time - 2 x per year - a first hour of safety followed by 2 hours of dancing. We rediscussed everything about it. New agreement about the safety dance structure: 15 mins of warmup, 30 mins of safety instruction, 120 mins of dancing. Deb and Chloë and Nev will plan and deliver the first safety dance. Date: TBA - probably in Oct, announced a couple of weeks in advance.
Hiring Teachers - The committee of Nev, Dave and Eva will meet and discuss.
Retreat Update: No update. We have a verbal that we are in for April 1- 3, 2016 and Oct 14-16, 2016.
Non-Profit Business: Nadda
Email and Gmail list: John is going to deal with making sure that all list are in gmail.
Sensitive Topics: We discussed how we handle sensitive topics in meraki and we may want to revisit this topic in a future meeting.
Next Meeting: Tuesday the 15th of Sept from 7 to 9 pm at Neil and Chloë's -- 71 South Freeport Rd, South Freeport.
Meeting Notes from June 9, 2015
Attending:
Jimmy, Deb, Dave, Wayne, John, Mellen, Diane, Chlöe, Liz, Troy, Eva, Julie
Report on the state of PCD: All is well!
Summer Gathering
Summer gathering will be at Sebago Lake State Park at the group picnic spot on Sunday, July 19, after dance. The cost was $50. Chlöe will check in at dance to see if there are some people who will be willing to head it up.
DJ Checkin
The DJs have determined that they are going to do an equally dispersed rotation of DJs. Chlöe reported that no steps have been taken to give DJs feedback - but she checked in about people facilitating some post dance conversations. Deb reminded us that in the last meeting we talked about an online forum for collecting DJ feedback. Nev reminded us that, although in the past people express reticence about giving feedback for fear of lacking descriptive language, that after listening to the community, she is confident that people do have the language they need to give DJs feedback. The Meraki discussed a wide variety of ways to collect and give feedback to the DJs.
Decision: Meraki agrees that the DJs will take responsibility for creating the feedback process, and gives its blessings in having the DJs go for it.
Tax Exempt Update
John updated us and all is going just fine. We trust John and note that he appears to like to tell us about how things are going with regard to our official fiduciary status. We wonder if he is drawing this out because of the shear pleasure he derives from telling us about our fiduciary status at each meeting.
Night Dance
No big update. Chlöe, Deb, Nev, and Eva are going to explore Thursday, the special event friday night dance. By next meeting the group will have details.
Safety Checkin
Nev noted that newbies may be putting themselves at risk via witnessing and trying contact without an orientation. Nev had offered to investigate online videos that teach how to contact/dance safely.
A committee is being formed to discuss and investigate workshops with paid teachers for skills/safety. The committee includes Nev, John, and Dave.
The group agreed that PCD will hold two annual safety dances that have an hour of safety programming from 10:15 - 11:15 then 11:15 - 1:15 for dance. The group that will head the safety dances up includes: Deb, John, Eva, Julie.
Email Person
Mellen is our new Sunday dance reminder.
Future Retreats
The group approves the process of putting deposits down for the retreats.
Next Meeting
Liz's house: 81 Quebec St #5 in Portland at 7 pm. Eva is our backup plan if Liz is away.
Jimmy, Deb, Dave, Wayne, John, Mellen, Diane, Chlöe, Liz, Troy, Eva, Julie
Report on the state of PCD: All is well!
Summer Gathering
Summer gathering will be at Sebago Lake State Park at the group picnic spot on Sunday, July 19, after dance. The cost was $50. Chlöe will check in at dance to see if there are some people who will be willing to head it up.
DJ Checkin
The DJs have determined that they are going to do an equally dispersed rotation of DJs. Chlöe reported that no steps have been taken to give DJs feedback - but she checked in about people facilitating some post dance conversations. Deb reminded us that in the last meeting we talked about an online forum for collecting DJ feedback. Nev reminded us that, although in the past people express reticence about giving feedback for fear of lacking descriptive language, that after listening to the community, she is confident that people do have the language they need to give DJs feedback. The Meraki discussed a wide variety of ways to collect and give feedback to the DJs.
Decision: Meraki agrees that the DJs will take responsibility for creating the feedback process, and gives its blessings in having the DJs go for it.
Tax Exempt Update
John updated us and all is going just fine. We trust John and note that he appears to like to tell us about how things are going with regard to our official fiduciary status. We wonder if he is drawing this out because of the shear pleasure he derives from telling us about our fiduciary status at each meeting.
Night Dance
No big update. Chlöe, Deb, Nev, and Eva are going to explore Thursday, the special event friday night dance. By next meeting the group will have details.
Safety Checkin
Nev noted that newbies may be putting themselves at risk via witnessing and trying contact without an orientation. Nev had offered to investigate online videos that teach how to contact/dance safely.
A committee is being formed to discuss and investigate workshops with paid teachers for skills/safety. The committee includes Nev, John, and Dave.
The group agreed that PCD will hold two annual safety dances that have an hour of safety programming from 10:15 - 11:15 then 11:15 - 1:15 for dance. The group that will head the safety dances up includes: Deb, John, Eva, Julie.
Email Person
Mellen is our new Sunday dance reminder.
Future Retreats
The group approves the process of putting deposits down for the retreats.
Next Meeting
Liz's house: 81 Quebec St #5 in Portland at 7 pm. Eva is our backup plan if Liz is away.
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