PCD Meraki Meeting February 11, 2020 - members welcome! Tentative agenda.
This coming Tuesday (2/11/20) PCD members Meraki at MaineTaiji & Qigong
studio, 7-9 PM. 500 Forest Ave, Portland, rear entrance.
Please arrive a few minutes early so we can start on time.
Meraki uses the Formal Consensus process outlined here. Please review:
http://www.learningmethods.com/pdf/on%20conflict%20and%20consensus.pdf
As well, please advise Secretary of any /continuing/ items that belong on
the agenda, eg tabled items.
Oracle, PCD Secretary
secretary@portlandcommunitydance.com
<-- br="" note="" please="">802.279.3088
---------------------------------------
*** THE AGENDA ***
2020-02-11
INGATHERING
Filling of roles
* facilitator
* timekeeper
* vibe checker
* ingatherer
The ingathering.
INTRODUCTIONS
HOW WE ROLL
A brief look at Meraki's process.
PROCESS ITEM
Oracle would like to talk a bit about "cycle", notice, proposed agenda, etc...
MINUTES
Review and approve minutes from previous Meraki.
https://pcdmeetings.blogspot.com/
AGENDA ITEMS
These items will be reordered at the start of the meeting and estimate time assigned.
* Emergency items if any.
* Proposal, returning: Consent (Kendall) - "Dance with anyone" bracelets.
Discussion tabled in January for more participation. Surprisingly juicy.
2020-01-14_consent_invite_bracelet.pdf
2020-02-11_consent_invite_followup.pdf
* Proposal, report: DJ Committee (Jason) - hardware to record all dance sets.
Approved, received. Apparent technical issues.
2020-01-14_dj_proposal_recorder.pdf
2020-01-14_dj_proposal_recorder.pdf
* Proposal: Wiz (Tasha) - Wiz to send periodic emails to membership re topics
around dance.
2020-02-11_wiz_email_to_membership.pdf
* PreProposal, discussion: Wiz wants a small slush fund for purchase of TP,
paper towels, etc... Building maintenance is unresponsive. Best way to
handle?
* Report: Waiver (Mellen)
Approved Jan, 18+ fine, under 18 (but still 13+) signed by parent and must
be accompanied by a guardian. YES BY CONSENSUS, Jan Meraki. Mellen
plans to bring revised form and it will be posted here if available before
meraki meeting.
2020-01-14_minors_at_dance.pdf
2020-02-11_minors_at_dance.pdf (if available)
* Discussion: Finance (John) - excessive reserve funds. John recommends
simply removing 11k internally decided limit for now.
* Report, capacity (Jason) - review report from Capacity committee and
powerpoint.
2019-01-30_capacity_report.pdf
2019-01-30_capacity_jason_oliver.pdf
ITEMS NOT ON AGENDA
ITEMS CURRENTLY TABLED
This is incomplete list and not scheduled for discussion unless....
* Website (Nicole)
NEXT MERAKI
Setting of next Meraki
EVALUATION
OUTGATHERING
Outgathering
ADJOURNMENT
###
Saturday, February 8, 2020
Meraki Meetig Notes - 2020-01-14
*** THE AGENDA ***
2020-01-14
INGATHERING
Filling of roles
* facilitator - Lindy
* timekeeper - Jason
* vibe checker - Kiara
* ingatherer - Jason
The ingathering.
Introductions
ATTENDING
jason
kiara
kendall
tree
john
lindy
oracle
HOW WE ROLL
A brief look at Meraki's process.
PROCESS ITEM
Lindy???
Oracle can talk a bit about "cycle"
John - wants to explore the thumbs up thumbs down/fleshing out disagreements.
MINUTES
Review and approve minutes from previous Meraki.
https://pcdmeetings.blogspot.com/
*** MINUTES APPROVED
AGENDA ITEMS
These items will be reordered at the start of the meeting.
* Emergency items if any. (None)
(20 min) * Proposal: Consent (Kendall) - "Dance with anyone" bracelets.
https://drive.google.com/file/d/1_1xQ4_m0zKQfxZ35CTZ2Sp5XTR8870S0/view?usp=sharing
Kendall (Neil and Dierdre) - Bright pink and invite. Wide open gesture. "Open to invitation",
for 1 MONTH. Might be helpfule for newbies.
John - not everyone knows what bracelets are for.
Tree - "Ask me"
Kiara - likes the direct "share dance with me today"
John - in conjunction with solo or replacing - doesn't like policy-on-the-wrist
Jason - w/John, but also good for newbies
Mellen - still uncomfortable dancing with many!
Kiara - what would it impede trying it?
Oracle - try it for a month, why not?
Tree - diversity suggests the bracelet
*** TABLED - for more participants. Surprisingly juicy.
(10) * Proposal: DJ Committee (Jason) - hardware to record all dance sets.
https://drive.google.com/file/d/1L9cOJCW7R-o6BwfkkUSkFCL07DEmnGDC/view?usp=sharing
lives at Ballroom
*** YES BY CONSENSUS up to $300 for the purchase of 1
(20) * Proposal: Thwiz (Jason) - 4 MONTH TRIAL of 2nd Friday dance. - review at month 3
https://drive.google.com/file/d/1aqqF7Zw_1gYWC6RLqU19SvnX_XbAZTri/view?usp=sharing
John - make sure reports get to John
Tree - wants reports too - reports is a different topic
Jason/Kendall - chem-free - keep an eye on it. "Just as a reminder..."
*** YES BY CONSENSUS
(10) * Discussion: Waiver (Mellen)
Open vs 18+ or what? In any case gotta be with parent.
Kendall - parent must sign form, even if kids go with another parent
Tree - to discuss All Family dance more specifically later
Jason - just skip to 18+
*** 18+ fine, under 18 (but still 13+) signed by parent and must
*** be accompanied by a guardian. (Like a bus school trip.)
*** YES BY CONSENSUS
(5) * Discussion: Finance (John) - excessive reserve funds.
7-11k guardrails
Kiara - a free special event/dance
John - could also remove the 11k for now
(5) * Discussion: Bylaws (John) - make officers calendar year positions?
Tree - allows for transition
Mellen - ditto
ITEMS NOT ON AGENDA
(10) * Discussion: Capacity (Lindy) - Sunday seems maybe overcrowded
Tree - if like last Sunday, can't dance there
Jason - will send out ppt
Kiara - a lot for her, pining for less
Mellen - crowded, might limit attendance
Lindy - crowded, high
John - very crowded (zone contact from other dance, etc...)
Oracle - crowded - whatever "solutions" changes container
*** NO ACTION - FURTHER DISCUSSION REQUIRED
(5) * Discussion: Meraki (Jason) - Meraki use of space OK (He lost track)
*** YES BY CONSENSUS
(5) * Discussion: DJ (Mellen) - Mixer equipment - DJs will put together a
proposal.
ITEMS THAT DID NOT COME UP
* Discussion: All Ages (Marin) - Moving into little from at Ballroom
* Discussion: Couches (Dierdre) - couches for Ballroom?
CURRENTLY TABLED AND NOT DISCUSSED
This is incomplete list and not scheduled for discussion unless....
* Website (Nicole)
NEXT MERAKI
(5) Setting of next Meraki Feb 11, 2020
EVALUATION
Kendall - happy we moved so quickly
John - we need to allow time for evaluation
Lindy - too stressed doing facilitation, stack, moving along
Oracle - start on time
OUTGATHERING
Outgathering - Kiara
ADJOURNMENT
###
2020-01-14
INGATHERING
Filling of roles
* facilitator - Lindy
* timekeeper - Jason
* vibe checker - Kiara
* ingatherer - Jason
The ingathering.
Introductions
ATTENDING
jason
kiara
kendall
tree
john
lindy
oracle
HOW WE ROLL
A brief look at Meraki's process.
PROCESS ITEM
Lindy???
Oracle can talk a bit about "cycle"
John - wants to explore the thumbs up thumbs down/fleshing out disagreements.
MINUTES
Review and approve minutes from previous Meraki.
https://pcdmeetings.blogspot.com/
*** MINUTES APPROVED
AGENDA ITEMS
These items will be reordered at the start of the meeting.
* Emergency items if any. (None)
(20 min) * Proposal: Consent (Kendall) - "Dance with anyone" bracelets.
https://drive.google.com/file/d/1_1xQ4_m0zKQfxZ35CTZ2Sp5XTR8870S0/view?usp=sharing
Kendall (Neil and Dierdre) - Bright pink and invite. Wide open gesture. "Open to invitation",
for 1 MONTH. Might be helpfule for newbies.
John - not everyone knows what bracelets are for.
Tree - "Ask me"
Kiara - likes the direct "share dance with me today"
John - in conjunction with solo or replacing - doesn't like policy-on-the-wrist
Jason - w/John, but also good for newbies
Mellen - still uncomfortable dancing with many!
Kiara - what would it impede trying it?
Oracle - try it for a month, why not?
Tree - diversity suggests the bracelet
*** TABLED - for more participants. Surprisingly juicy.
(10) * Proposal: DJ Committee (Jason) - hardware to record all dance sets.
https://drive.google.com/file/d/1L9cOJCW7R-o6BwfkkUSkFCL07DEmnGDC/view?usp=sharing
lives at Ballroom
*** YES BY CONSENSUS up to $300 for the purchase of 1
(20) * Proposal: Thwiz (Jason) - 4 MONTH TRIAL of 2nd Friday dance. - review at month 3
https://drive.google.com/file/d/1aqqF7Zw_1gYWC6RLqU19SvnX_XbAZTri/view?usp=sharing
John - make sure reports get to John
Tree - wants reports too - reports is a different topic
Jason/Kendall - chem-free - keep an eye on it. "Just as a reminder..."
*** YES BY CONSENSUS
(10) * Discussion: Waiver (Mellen)
Open vs 18+ or what? In any case gotta be with parent.
Kendall - parent must sign form, even if kids go with another parent
Tree - to discuss All Family dance more specifically later
Jason - just skip to 18+
*** 18+ fine, under 18 (but still 13+) signed by parent and must
*** be accompanied by a guardian. (Like a bus school trip.)
*** YES BY CONSENSUS
(5) * Discussion: Finance (John) - excessive reserve funds.
7-11k guardrails
Kiara - a free special event/dance
John - could also remove the 11k for now
(5) * Discussion: Bylaws (John) - make officers calendar year positions?
Tree - allows for transition
Mellen - ditto
ITEMS NOT ON AGENDA
(10) * Discussion: Capacity (Lindy) - Sunday seems maybe overcrowded
Tree - if like last Sunday, can't dance there
Jason - will send out ppt
Kiara - a lot for her, pining for less
Mellen - crowded, might limit attendance
Lindy - crowded, high
John - very crowded (zone contact from other dance, etc...)
Oracle - crowded - whatever "solutions" changes container
*** NO ACTION - FURTHER DISCUSSION REQUIRED
(5) * Discussion: Meraki (Jason) - Meraki use of space OK (He lost track)
*** YES BY CONSENSUS
(5) * Discussion: DJ (Mellen) - Mixer equipment - DJs will put together a
proposal.
ITEMS THAT DID NOT COME UP
* Discussion: All Ages (Marin) - Moving into little from at Ballroom
* Discussion: Couches (Dierdre) - couches for Ballroom?
CURRENTLY TABLED AND NOT DISCUSSED
This is incomplete list and not scheduled for discussion unless....
* Website (Nicole)
NEXT MERAKI
(5) Setting of next Meraki Feb 11, 2020
EVALUATION
Kendall - happy we moved so quickly
John - we need to allow time for evaluation
Lindy - too stressed doing facilitation, stack, moving along
Oracle - start on time
OUTGATHERING
Outgathering - Kiara
ADJOURNMENT
###
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