Meraki Meeting Notes - 2020-02-11 - tentative agenda

PCD Meraki Meeting February 11, 2020 - members welcome! Tentative agenda.


This coming Tuesday (2/11/20)  PCD members Meraki at MaineTaiji & Qigong
studio, 7-9 PM.  500 Forest Ave, Portland, rear entrance.

Please arrive a few minutes early so we can start on time.

Meraki uses the Formal Consensus process outlined here.  Please review:
  http://www.learningmethods.com/pdf/on%20conflict%20and%20consensus.pdf

As well, please advise Secretary of any /continuing/ items that belong on
the agenda, eg tabled items.

Oracle, PCD Secretary
secretary@portlandcommunitydance.com
<-- br="" note="" please="">802.279.3088


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***  THE AGENDA  ***
     2020-02-11


INGATHERING

  Filling of roles
    * facilitator
    * timekeeper
    * vibe checker
    * ingatherer

  The ingathering.


INTRODUCTIONS


HOW WE ROLL
  A brief look at Meraki's process.


PROCESS ITEM
  Oracle would like to talk a bit about "cycle", notice, proposed agenda, etc...


MINUTES
  Review and approve minutes from previous Meraki.
    https://pcdmeetings.blogspot.com/


AGENDA ITEMS
  These items will be reordered at the start of the meeting and estimate time assigned.

  * Emergency items if any.

  * Proposal, returning: Consent (Kendall) - "Dance with anyone" bracelets.
     Discussion  tabled in January for more participation.  Surprisingly juicy.
      2020-01-14_consent_invite_bracelet.pdf
      2020-02-11_consent_invite_followup.pdf

  * Proposal, report: DJ Committee (Jason) - hardware to record all dance sets.
    Approved, received.  Apparent technical issues.
      2020-01-14_dj_proposal_recorder.pdf

      2020-01-14_dj_proposal_recorder.pdf

  * Proposal: Wiz (Tasha) - Wiz to send periodic emails to membership re topics
    around dance.
      2020-02-11_wiz_email_to_membership.pdf

  * PreProposal, discussion: Wiz wants a small slush fund for purchase of TP,
    paper towels, etc...  Building maintenance is unresponsive.  Best way to
    handle?

  * Report: Waiver (Mellen)
    Approved Jan, 18+ fine, under 18 (but still 13+) signed by parent and must
    be accompanied by a guardian.  YES BY CONSENSUS, Jan Meraki.  Mellen
    plans to bring revised form and it will be posted here if available before
    meraki meeting.
      2020-01-14_minors_at_dance.pdf
      2020-02-11_minors_at_dance.pdf (if available)

  * Discussion: Finance (John) - excessive reserve funds.  John recommends
    simply removing 11k internally decided limit for now.

  * Report, capacity (Jason) - review report from Capacity committee and
    powerpoint.
      2019-01-30_capacity_report.pdf
      2019-01-30_capacity_jason_oliver.pdf





ITEMS NOT ON AGENDA


ITEMS CURRENTLY TABLED
  This is incomplete list and not scheduled for discussion unless....

    * Website (Nicole)


NEXT MERAKI
  Setting of next Meraki


EVALUATION


OUTGATHERING

  Outgathering


ADJOURNMENT


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