Tuesday, August 30, 2016

Meraki Meeting Notes August 30, 2016

Attendance: Dave, Deb, Neil, Chloe, Jim, Lindy, Kiara, Sara, Jason, John, Blair, Polly, Natalie

Red bag/suggestion box Keita to think about making one.

Agenda:
1. Safety: photos, acrobatics, boundaries
2. Finance
3. Alcohol
4. Annual meeting
5. Interim secretary
6. Thur. night
7. Greeter conversation
8. Retreat and self care, mission statement.
9. Client termination. dance
10. Pot Luck Post Dance

1. Thur. night dance: Error -- double booked, 2nd time. Question if we are welcome at Mechanic's Hall? Space not available in Oct. One slot available in Sept. One in Nov. We will not pay for Aug. Look for space for Oct. and consider relocating in Nov. How did Thur night go at State St.? Very happy. Contra dance moved in on Thur. night? Jason's space? Size?

Suggestion: Try Jason's space in Oct. Jason has class time on Thur. nights, has to consider implications. Try out informally at dance on Sept. 9th, Jason's open house.

? technology at Jason's? Sound? Jason to check.
? sound issues with neighbors?
Jason to confirm in one week for Oct. Neil to check into State St. Church re: Oct. rental. Polly and Oracle are organizing Thur. nights. Recommended Neil to check with them. If both spaces are available Thur. Thur. Wiz (Thwiz) to decide.

2. Safety:
Concerns for some dancers: lifts, spins; photos; and concerns re: new dancer and questionable boundary issues. Wiz-discussed. Situation is better. Will follow-up as necessary.
Clarified onfidentiality and what is discussed at Meraki.
Wiz is working in a well, thoughtful, organized way and wiz will continue to monitor and take action as necessary.

3. Financial monthly income/expenses. We have spent more than we have taken in for a number of mos. Will be discussed at annual meeting unless we drop below $7000 and then treasurer/John will report accordingly.

4. It was decided that we will not have alcohol at PCD meetings/events.

5. Deb G. will be interim secretary until annual meeting.

6. Pot Luck. Sept 25: PCD provides utensils/plates. Participants bring the food. Ends at 3 PM. Neil, Polly, Kiara to organize/facilitate. salon  Will use the whole space.

7. Review of PCD aggreements for attendance at retreat. Retreat committee is seeking support from Meraki. Temporary Meraki committee to address.

8. Officer crew. Deb is interim. Kiara will not continue as president. Recruiting other members to run for positions.

9. Greeter conversation. Deb will contact Mellon to put in Sun. PCD announcement the need for greeters. Sarah to show up in circle with sign up.

10. Wavus is doing food for retreat.

11. Mission statement. Umbrella committee of retreat committee to establish.

12. Self care regimen at retreat. To go to retreat committee.

13. Date next meeting: Thur. 9/29 from 7-9 at Polly's house.