Wednesday, July 12, 2017

Meraki Meeting Notes July 12, 2017

Host: Keita

Attendance: Shelagh, John, Mellen, Pika, Lindy, Keita

Facilitator: Mellen

Review of Minutes: Lindy

Agenda:

Retreat--Kiara stepping back in leadership of retreat. John to talk to Polly and Kiara to clarify status of contract with Wavus. It is reported that Kiara and Liz expressed willingness to poll members for interest in future retreats. Shelagh to inquire with membership for new committee members at Sunday dance.

Pot Luck--Kiara to step back with organizing. Do we want to change frequency? Purpose: Social, get to know each other off the floor, specific topics/concerns. Defer further discussion until Aug. Shelagh to follow-up with pot luck committee.

Annual Calendar--Still in development. In process of putting it into google docs. Begin to use it as part of Meraki.

Insurance--We do not get a refund from our previous policy per contract. New policy costs less for more coverage. It is with Farmer's Ins. began in June.

DJ update--DJ's talked about the sound meter, but discussion not completed. Pika--able to set sound setting. House amplifier can change. Can't be set. John and Pika to look into it this Sun. with other DJ's who are available or who may be available in the near future. Two new DJ's: Pika-lots of experience! Debuting Sun. 7/16. Jason is debuting on Thur. night in July (27). Welcome new DJ's!!!

Keita--looking to start a community dance in Harrison, ME.

All Ages Dance--Pika went to last mo's dance. Structured. Cool, fun. Marin/Andy unable to attend tonight but did email. Will be to Meraki in Aug. John to clarify how to handle funds and relaying of information. Shelagh to reach out to work with Marin re: specific details, web site, etc. Last dance earned $80. Paid to Jason for rent. 8 adults, 5 kiddos.
This Fri. dance next dance.

Greeter's Tally Sheet--Current chart has unnecessary details. Primarily need count of money and people. Consider a counter and not record how many people gave $5, $10, etc. on paper. John to work with Tim to reformat form. John wants to do a 4 wk. rolling ave.

Next Meeting--Tues. 8/22. Shelagh to check with Rudy, Jason and Liberty to host.

Thank you all for finishing business early and without any obvious grievances!!!! Meraki points to Mellen for her management in facilitating the meeting to make that happen and showing it could be done!!! (Granted having only 6 people and it being a summer evening probably helped too!)






Thursday, July 6, 2017

Meraki Meeting Notes June 6, 2017

Host: Mellen

Attendance: John, Shelagh, Mellen, Judy, Pika, Dave, Martin, Andy, Marin

Facilitator: Dave

Review Minutes from May meeting: Lindy

Agenda:
Finance
All ages dance
Liability Form
Pot Luck
Tally sheet
990 filing
Sound Meter
Post dance circle
Annual Calendar
DJ agenda
Sound system avant
Avant
New Greeter Coordinator


Finance: --Relationship to money and how we communicate that.
               --990 Filing Files every year. 15th of May. John missed deadline. Not a problem unless        
we do it for 3 years in a row. John to make sure we will do next year. Has been filed late, but has been done.
              --Avant Update; Cancellation policy. Avant's 2 mos. cancellation is for events, but not for us since we are "regulars". We will give Kristin enough advanced notice for changes in our schedule. We don't pay if they cancel. We will pay if we cancel on short notice.
              --Current balance $6559.16.

Retreat: Cleared $260.      $3605 deposit currently held by Wavus.

Greeter tally sheet: Defer.

Sound Meter: Mellen to take to DJ meeting.

Update from Wiz: (Kari) meets every mo. Nothing to pass on. Will meet in a couple weeks.

New Greeter Coordinator: Tim stepped forward and volunteered. Will greet in a couple weeks. John to show him the ropes.

Live Music Sunday: We have a policy that we previously coordinated that we will not hire outside people for live performance. If members want, we can discuss further.

Previous Pot Luck Summary: Would be useful to have a system that follows thru with action steps. Last pot luck topic-- partnering. Results: 1.) Look at board. 2.) Safety information. Committee will look at process results and explore action and come up with suggestions. To consider content of board, paper guidelines, etc. To develop process.

Next Pot Luck: No topic, no facilitator. Social vs. topic? Interest in individuals commitment and expanding to others and educating new people. Phone call with Kiara: Topic for discussion/social. To have social only. Polly has cutlery.

All ages dance: Move forward to incorporating this group into PCD. How much contact? Insurance quote from different insurance co. Obtained policy for less cost and more coverage. Release form. How much to subsidize, for how long, how are we going to decide, criteria? Measure of criteria? ? do for a set period of time? ?spell out parameters? How do we integrate AAD into our community? "PCD now includes an all ages dance which we will develop over the course of a year with a plan and assess with a plan to revise and assess the program in 6 mos. Representatives of the all ages dance committee will make an effort to be in attendance at Meraki." Voted to include AAD into PCD and approved!

Group Stress: Defer.

Post Dance Conferencing: How do we improve the form of interactions to hear newcomers concerns or to help them feel more comfortable? Greeter take responsibility to refer to members to talk with. Historical background: Purple bracelets? Learn about how dance works. How to invite people to be in discourse with the question. Change statement to general questions rather than a "process". We have agreed not to ask greeters to do more and we have asked members to search new people out. Happens informally.

Next Meeting: Wed. July 12th 7-9 PM. Ask Kiara if she can host. Otherwise, put out request.