Meraki Meeting Notes June 6, 2017

Host: Mellen

Attendance: John, Shelagh, Mellen, Judy, Pika, Dave, Martin, Andy, Marin

Facilitator: Dave

Review Minutes from May meeting: Lindy

Agenda:
Finance
All ages dance
Liability Form
Pot Luck
Tally sheet
990 filing
Sound Meter
Post dance circle
Annual Calendar
DJ agenda
Sound system avant
Avant
New Greeter Coordinator


Finance: --Relationship to money and how we communicate that.
               --990 Filing Files every year. 15th of May. John missed deadline. Not a problem unless        
we do it for 3 years in a row. John to make sure we will do next year. Has been filed late, but has been done.
              --Avant Update; Cancellation policy. Avant's 2 mos. cancellation is for events, but not for us since we are "regulars". We will give Kristin enough advanced notice for changes in our schedule. We don't pay if they cancel. We will pay if we cancel on short notice.
              --Current balance $6559.16.

Retreat: Cleared $260.      $3605 deposit currently held by Wavus.

Greeter tally sheet: Defer.

Sound Meter: Mellen to take to DJ meeting.

Update from Wiz: (Kari) meets every mo. Nothing to pass on. Will meet in a couple weeks.

New Greeter Coordinator: Tim stepped forward and volunteered. Will greet in a couple weeks. John to show him the ropes.

Live Music Sunday: We have a policy that we previously coordinated that we will not hire outside people for live performance. If members want, we can discuss further.

Previous Pot Luck Summary: Would be useful to have a system that follows thru with action steps. Last pot luck topic-- partnering. Results: 1.) Look at board. 2.) Safety information. Committee will look at process results and explore action and come up with suggestions. To consider content of board, paper guidelines, etc. To develop process.

Next Pot Luck: No topic, no facilitator. Social vs. topic? Interest in individuals commitment and expanding to others and educating new people. Phone call with Kiara: Topic for discussion/social. To have social only. Polly has cutlery.

All ages dance: Move forward to incorporating this group into PCD. How much contact? Insurance quote from different insurance co. Obtained policy for less cost and more coverage. Release form. How much to subsidize, for how long, how are we going to decide, criteria? Measure of criteria? ? do for a set period of time? ?spell out parameters? How do we integrate AAD into our community? "PCD now includes an all ages dance which we will develop over the course of a year with a plan and assess with a plan to revise and assess the program in 6 mos. Representatives of the all ages dance committee will make an effort to be in attendance at Meraki." Voted to include AAD into PCD and approved!

Group Stress: Defer.

Post Dance Conferencing: How do we improve the form of interactions to hear newcomers concerns or to help them feel more comfortable? Greeter take responsibility to refer to members to talk with. Historical background: Purple bracelets? Learn about how dance works. How to invite people to be in discourse with the question. Change statement to general questions rather than a "process". We have agreed not to ask greeters to do more and we have asked members to search new people out. Happens informally.

Next Meeting: Wed. July 12th 7-9 PM. Ask Kiara if she can host. Otherwise, put out request.