Nov 12, 2019 Meraki Meeting Minutes
Agenda
· New Years Day Dance DONE
· PCD survey (Deb via Mellen)
· Proposal for Meraki Template Structure follow-up? TABLED
· Facebook page – admins (Kiara)
· Age of consent (Oracle and Mellen) TABLED
· How do we expire committees (Oracle)
· Website access (Oracle)
· Clarification about time for dance (Tasha)
· Wiz meeting update (Kari)
Attendance
Oracle, John, Kiara, Nicole, Mellen, Lindy, Tasha, Kari
Roles
Facilitator – John
Timekeeper – Lindy
Ingathering – Kari
Vibechecker – Kiara
Notestaker - Tasha
Annual meeting
Officers
President
Blaire agreed to be president!!
Requested support from previous presidents.
Does he want to be off the Wiz? It’s up to him.
Treasurer
Kiara has spoken with someone who is interested. She will discuss the full range of responsibilities: delegating, counting money, and making deposits. Also, treasurer is a board member so is responsible for making Meraki decisions, if need be.
John will continue in his role as bookkeeper and is willing to act as treasurer, if needed.
Secretary
Oracle is willing to be secretary. His platform is that he will train others to be secretary. 😊
We just need to vote in officers for the annual meeting, and roles can be delegated after the fact.
YAHOO!!!
Annual meeting format
Food
Nicole said we would provide snacks for meeting, so she’s requesting money. Meraki agreed to $200 - $300.
Nicole, Kari, and Kiara will take on the job of getting simple snacks, finger food.
We will go straight from dance to the meeting and provide snacks to encourage people to stay. We want as many people participating as possible. It’s not meant to be a social event.
Roles
· Deb will facilitate
· Kari will be vibekeeper
· Martin will do ingathering
· Lindy will be timekeeper, Mellen is backup
· We probably don’t need a stackkeeper, John will check with Deb to see if we need one
Regalia
Proposal to abandon it. Not all agreed.
Proposal to take on finding regalia. Kiara and Tasha will take this on.
Committees
Each committee will identify itself with a brief description.
Time
12:45 – 2:00
Who can attend?
Do you have to be a member to attend? Yes, but if someone wants to attend and isn’t a member, ask them to sign up on the spot!
Timing of dance
Wiz received several questions in the suggestion box asking when dance is officially supposed to end, including circle, because it seems like it differs depending on the DJ.
The expected time is 10:15 – 12:15, so closing circle should be wrapped up by 12:15.
We have the space until 12:45.
Mellen: Everyone understands this is the timing, but some DJs are being inconsistent. There’s a DJ meeting coming up so she’ll clarify this with the DJs. It should be a 1:50 minute set.
It’s hard to get people out of the space by 12:45.
We need to clarify at closing circle that everyone needs to leave the building by 12:45.
Mellen will add it to the weekly announcement that 12:45 is the ending time for us to leave the building.
Wiz will announce this at closing circle.
And if dance starts late, then dance should end at the normal time.
Website
Oracle has tried to get stuff about Thurs dance on the website and gave up.
Chloe is in charge of the website but it hasn’t been actively updated.
Platform is WIX.
DJ form is broken. Maybe?
John has concern about “open access” to the website. It should only be open to a few trusted people.
Proposal: We need a new website administrator. Kiara suggests that we have a committee of 2-3 people.
Lindy and Nicole said they’d help getting the website committee going. Nicole will talk to Chloe about allowing others admin permission.
We agreed that there’s no need to keep the calendar up to date.
Facebook
Kiara noticed that the PCD fanpage has postings that are not PCD. The PCD fan page should be for PCD announcements only.
There’s also a PCD groupwhere we can share non-PCD events.
The trouble is that if you share something from the PCD group and you are an admin of the PCD fan page, then it gets shared from the fan page, which is confusing.
There seem to be a lot of admins of the PCD fan page, including a lot of DJs, and they don’t need to be.
Mellen is responsible for posting weekly updates to the PCD fan page.
Proposal: Narrow down the list of admins for the PCD fan page.
Mellen will take this on and post on both groups that the PCD group is where you can post non-PCD stuff.
Wiz update
Kari: We have meetings first Sunday of the month.
Wiz members: Blaire, Tim, Jimmy, Kari, Tasha
We have a new member: Lori Hartley.
The bathroom signs need to come down at the end of dance. The Wiz has agreed to take them down. The signs go into the greeter bag.
We also need to take down the sign from the small room about no talking.
We talked about having quarterly potlucks.
We clarified how to handle dance cancellation. We will decide by 8:00 am and post it on the FB page and change the message on the PCD phone.
For Thurs dance, they will call off dance by 12:00 and do the same update on the phone and FB page.
Greeters have been showing up. Yay!!
Age of consent
This has been tabled.
John: We have to print a new batch of release forms, so let’s not print too many until this has been resolved.
Survey
Survey results have been tabulated.
We will cover the highlights of the survey at annual meeting and put it in the meeting minutes.
Specific survey comments will not be made public.
Proposal: Meraki will take up the specific survey comments at our January meeting.
At the annual meeting, we can open up the floor for comments on the survey. We will add this to the agenda that will be posted ahead of time.
How do we expire committees?
Oracle: We have committee that are no longer active, so how do we expire them?
If there is a committee that doesn’t want to say anything at the annual meeting, does that mean it’s dead? E.g., racial equality, consent committee
We can let it organically die if it’s no longer active.
We need to consider what to do if new issues come up related to a dead committee, e.g., consent.
Proposal: Let’s have a formal process for sunsetting committees and discuss this at the January Meraki meeting.
Proposals for next meeting
John: Wants to formally check in with people about how they are feeling about a vote at Meraki for consensus, and review the bi-laws to see if they need to be modified around consensus voting.
Next meeting
Tuesday January 14
Venue: Deb or Mellen
Proposed agenda
Proposal: New website administrator. (Kiara, Lindy, Nicole)
Proposal: Narrow down the list of admins for the PCD fan page. (Mellen)
Proposal: Discuss specific survey comments. (Deb)
Proposal: Discuss a formal process for sunsetting committees. (Oracle)
Proposal: Age consent (Mellen and Oracle)
No comments:
Post a Comment