PCD Organization Meeting - 11/21/2013

Dear Friends,

1. Our next PCD organizers meeting will be held on Thursday, Dec 5th from 7 - 9 pm, at Mary Ellen Deschenes' house -- 186 Concord in Portland.  Correction - Meeting to be held at Eva Goetz’s house: 46 C St. S.Portland
2. At our last meeting, on Nov 21:

• We selected our first group of 6 people to oversee the week-to-week needs of PCD.  We based our selection on a survey that Don Norman put out, requesting volunteers for these roles.  Among the 10 or so who responded that they were willing to serve, we essentially pulled names from hats to form the first group.
• Serving for 3 months:  Dave Grant, Jim Young, and Julie Vohs
• Serving for 6 months: Sage Hayes, Don Norman, and John Boynton
• More about this group:
• This group doesn't make policy decisions on behalf of PCD.  
• This group doesn't have an official name.  At our last meeting, people present expressed an interest in having the name of the group be descriptive and clear, in order to help prevent confusion.  As we incorporate, this group would likely be named as "the board" in legal documents.
• Our initial intention is that people serve on this group for 6 month periods that are staggered.  We started with 3 month terms to support this staggered approach; hereafter, we imagine terms will be 6 months.
• We reviewed our current finances and are happy to report that, at the time of the meeting, we had $851 in Don's sock.
• We seem to be of like-mind around incorporating for tax and insurance purposes.  Neil and Mary Ellen provided helpful info about this. There are filing fees and legal fees to consider.  The group wants to be thoughtful about how we incorporate so no decisions were made.  Mary Ellen was kind to offer to gather more info about this.
• We inconclusively discussed a policy of first-time dancers dancing for free.
• Neil is heading up the charge of getting a New Year's dance space.  The State St Church is looking promising.  The cost would be about $500, which we think we could recover from the door.
• John Boynton and Martin are collaborating around statements of our mission and values.

I think that's about it.  Looking forward to future dances and meetings.   

Wishing us all well,

Dave