PCD Meraki Meeting February 11, 2020 - members welcome! Tentative agenda.
This coming Tuesday (2/11/20) PCD members Meraki at MaineTaiji & Qigong
studio, 7-9 PM. 500 Forest Ave, Portland, rear entrance.
Please arrive a few minutes early so we can start on time.
Meraki uses the Formal Consensus process outlined here. Please review:
http://www.learningmethods.com/pdf/on%20conflict%20and%20consensus.pdf
As well, please advise Secretary of any /continuing/ items that belong on
the agenda, eg tabled items.
Oracle, PCD Secretary
secretary@portlandcommunitydance.com
<-- br="" note="" please="">802.279.3088
---------------------------------------
*** THE AGENDA ***
2020-02-11
INGATHERING
Filling of roles
* facilitator
* timekeeper
* vibe checker
* ingatherer
The ingathering.
INTRODUCTIONS
HOW WE ROLL
A brief look at Meraki's process.
PROCESS ITEM
Oracle would like to talk a bit about "cycle", notice, proposed agenda, etc...
MINUTES
Review and approve minutes from previous Meraki.
https://pcdmeetings.blogspot.com/
AGENDA ITEMS
These items will be reordered at the start of the meeting and estimate time assigned.
* Emergency items if any.
* Proposal, returning: Consent (Kendall) - "Dance with anyone" bracelets.
Discussion tabled in January for more participation. Surprisingly juicy.
2020-01-14_consent_invite_bracelet.pdf
2020-02-11_consent_invite_followup.pdf
* Proposal, report: DJ Committee (Jason) - hardware to record all dance sets.
Approved, received. Apparent technical issues.
2020-01-14_dj_proposal_recorder.pdf
2020-01-14_dj_proposal_recorder.pdf
* Proposal: Wiz (Tasha) - Wiz to send periodic emails to membership re topics
around dance.
2020-02-11_wiz_email_to_membership.pdf
* PreProposal, discussion: Wiz wants a small slush fund for purchase of TP,
paper towels, etc... Building maintenance is unresponsive. Best way to
handle?
* Report: Waiver (Mellen)
Approved Jan, 18+ fine, under 18 (but still 13+) signed by parent and must
be accompanied by a guardian. YES BY CONSENSUS, Jan Meraki. Mellen
plans to bring revised form and it will be posted here if available before
meraki meeting.
2020-01-14_minors_at_dance.pdf
2020-02-11_minors_at_dance.pdf (if available)
* Discussion: Finance (John) - excessive reserve funds. John recommends
simply removing 11k internally decided limit for now.
* Report, capacity (Jason) - review report from Capacity committee and
powerpoint.
2019-01-30_capacity_report.pdf
2019-01-30_capacity_jason_oliver.pdf
ITEMS NOT ON AGENDA
ITEMS CURRENTLY TABLED
This is incomplete list and not scheduled for discussion unless....
* Website (Nicole)
NEXT MERAKI
Setting of next Meraki
EVALUATION
OUTGATHERING
Outgathering
ADJOURNMENT
###
Saturday, February 8, 2020
Meraki Meetig Notes - 2020-01-14
*** THE AGENDA ***
2020-01-14
INGATHERING
Filling of roles
* facilitator - Lindy
* timekeeper - Jason
* vibe checker - Kiara
* ingatherer - Jason
The ingathering.
Introductions
ATTENDING
jason
kiara
kendall
tree
john
lindy
oracle
HOW WE ROLL
A brief look at Meraki's process.
PROCESS ITEM
Lindy???
Oracle can talk a bit about "cycle"
John - wants to explore the thumbs up thumbs down/fleshing out disagreements.
MINUTES
Review and approve minutes from previous Meraki.
https://pcdmeetings.blogspot.com/
*** MINUTES APPROVED
AGENDA ITEMS
These items will be reordered at the start of the meeting.
* Emergency items if any. (None)
(20 min) * Proposal: Consent (Kendall) - "Dance with anyone" bracelets.
https://drive.google.com/file/d/1_1xQ4_m0zKQfxZ35CTZ2Sp5XTR8870S0/view?usp=sharing
Kendall (Neil and Dierdre) - Bright pink and invite. Wide open gesture. "Open to invitation",
for 1 MONTH. Might be helpfule for newbies.
John - not everyone knows what bracelets are for.
Tree - "Ask me"
Kiara - likes the direct "share dance with me today"
John - in conjunction with solo or replacing - doesn't like policy-on-the-wrist
Jason - w/John, but also good for newbies
Mellen - still uncomfortable dancing with many!
Kiara - what would it impede trying it?
Oracle - try it for a month, why not?
Tree - diversity suggests the bracelet
*** TABLED - for more participants. Surprisingly juicy.
(10) * Proposal: DJ Committee (Jason) - hardware to record all dance sets.
https://drive.google.com/file/d/1L9cOJCW7R-o6BwfkkUSkFCL07DEmnGDC/view?usp=sharing
lives at Ballroom
*** YES BY CONSENSUS up to $300 for the purchase of 1
(20) * Proposal: Thwiz (Jason) - 4 MONTH TRIAL of 2nd Friday dance. - review at month 3
https://drive.google.com/file/d/1aqqF7Zw_1gYWC6RLqU19SvnX_XbAZTri/view?usp=sharing
John - make sure reports get to John
Tree - wants reports too - reports is a different topic
Jason/Kendall - chem-free - keep an eye on it. "Just as a reminder..."
*** YES BY CONSENSUS
(10) * Discussion: Waiver (Mellen)
Open vs 18+ or what? In any case gotta be with parent.
Kendall - parent must sign form, even if kids go with another parent
Tree - to discuss All Family dance more specifically later
Jason - just skip to 18+
*** 18+ fine, under 18 (but still 13+) signed by parent and must
*** be accompanied by a guardian. (Like a bus school trip.)
*** YES BY CONSENSUS
(5) * Discussion: Finance (John) - excessive reserve funds.
7-11k guardrails
Kiara - a free special event/dance
John - could also remove the 11k for now
(5) * Discussion: Bylaws (John) - make officers calendar year positions?
Tree - allows for transition
Mellen - ditto
ITEMS NOT ON AGENDA
(10) * Discussion: Capacity (Lindy) - Sunday seems maybe overcrowded
Tree - if like last Sunday, can't dance there
Jason - will send out ppt
Kiara - a lot for her, pining for less
Mellen - crowded, might limit attendance
Lindy - crowded, high
John - very crowded (zone contact from other dance, etc...)
Oracle - crowded - whatever "solutions" changes container
*** NO ACTION - FURTHER DISCUSSION REQUIRED
(5) * Discussion: Meraki (Jason) - Meraki use of space OK (He lost track)
*** YES BY CONSENSUS
(5) * Discussion: DJ (Mellen) - Mixer equipment - DJs will put together a
proposal.
ITEMS THAT DID NOT COME UP
* Discussion: All Ages (Marin) - Moving into little from at Ballroom
* Discussion: Couches (Dierdre) - couches for Ballroom?
CURRENTLY TABLED AND NOT DISCUSSED
This is incomplete list and not scheduled for discussion unless....
* Website (Nicole)
NEXT MERAKI
(5) Setting of next Meraki Feb 11, 2020
EVALUATION
Kendall - happy we moved so quickly
John - we need to allow time for evaluation
Lindy - too stressed doing facilitation, stack, moving along
Oracle - start on time
OUTGATHERING
Outgathering - Kiara
ADJOURNMENT
###
2020-01-14
INGATHERING
Filling of roles
* facilitator - Lindy
* timekeeper - Jason
* vibe checker - Kiara
* ingatherer - Jason
The ingathering.
Introductions
ATTENDING
jason
kiara
kendall
tree
john
lindy
oracle
HOW WE ROLL
A brief look at Meraki's process.
PROCESS ITEM
Lindy???
Oracle can talk a bit about "cycle"
John - wants to explore the thumbs up thumbs down/fleshing out disagreements.
MINUTES
Review and approve minutes from previous Meraki.
https://pcdmeetings.blogspot.com/
*** MINUTES APPROVED
AGENDA ITEMS
These items will be reordered at the start of the meeting.
* Emergency items if any. (None)
(20 min) * Proposal: Consent (Kendall) - "Dance with anyone" bracelets.
https://drive.google.com/file/d/1_1xQ4_m0zKQfxZ35CTZ2Sp5XTR8870S0/view?usp=sharing
Kendall (Neil and Dierdre) - Bright pink and invite. Wide open gesture. "Open to invitation",
for 1 MONTH. Might be helpfule for newbies.
John - not everyone knows what bracelets are for.
Tree - "Ask me"
Kiara - likes the direct "share dance with me today"
John - in conjunction with solo or replacing - doesn't like policy-on-the-wrist
Jason - w/John, but also good for newbies
Mellen - still uncomfortable dancing with many!
Kiara - what would it impede trying it?
Oracle - try it for a month, why not?
Tree - diversity suggests the bracelet
*** TABLED - for more participants. Surprisingly juicy.
(10) * Proposal: DJ Committee (Jason) - hardware to record all dance sets.
https://drive.google.com/file/d/1L9cOJCW7R-o6BwfkkUSkFCL07DEmnGDC/view?usp=sharing
lives at Ballroom
*** YES BY CONSENSUS up to $300 for the purchase of 1
(20) * Proposal: Thwiz (Jason) - 4 MONTH TRIAL of 2nd Friday dance. - review at month 3
https://drive.google.com/file/d/1aqqF7Zw_1gYWC6RLqU19SvnX_XbAZTri/view?usp=sharing
John - make sure reports get to John
Tree - wants reports too - reports is a different topic
Jason/Kendall - chem-free - keep an eye on it. "Just as a reminder..."
*** YES BY CONSENSUS
(10) * Discussion: Waiver (Mellen)
Open vs 18+ or what? In any case gotta be with parent.
Kendall - parent must sign form, even if kids go with another parent
Tree - to discuss All Family dance more specifically later
Jason - just skip to 18+
*** 18+ fine, under 18 (but still 13+) signed by parent and must
*** be accompanied by a guardian. (Like a bus school trip.)
*** YES BY CONSENSUS
(5) * Discussion: Finance (John) - excessive reserve funds.
7-11k guardrails
Kiara - a free special event/dance
John - could also remove the 11k for now
(5) * Discussion: Bylaws (John) - make officers calendar year positions?
Tree - allows for transition
Mellen - ditto
ITEMS NOT ON AGENDA
(10) * Discussion: Capacity (Lindy) - Sunday seems maybe overcrowded
Tree - if like last Sunday, can't dance there
Jason - will send out ppt
Kiara - a lot for her, pining for less
Mellen - crowded, might limit attendance
Lindy - crowded, high
John - very crowded (zone contact from other dance, etc...)
Oracle - crowded - whatever "solutions" changes container
*** NO ACTION - FURTHER DISCUSSION REQUIRED
(5) * Discussion: Meraki (Jason) - Meraki use of space OK (He lost track)
*** YES BY CONSENSUS
(5) * Discussion: DJ (Mellen) - Mixer equipment - DJs will put together a
proposal.
ITEMS THAT DID NOT COME UP
* Discussion: All Ages (Marin) - Moving into little from at Ballroom
* Discussion: Couches (Dierdre) - couches for Ballroom?
CURRENTLY TABLED AND NOT DISCUSSED
This is incomplete list and not scheduled for discussion unless....
* Website (Nicole)
NEXT MERAKI
(5) Setting of next Meraki Feb 11, 2020
EVALUATION
Kendall - happy we moved so quickly
John - we need to allow time for evaluation
Lindy - too stressed doing facilitation, stack, moving along
Oracle - start on time
OUTGATHERING
Outgathering - Kiara
ADJOURNMENT
###
Saturday, January 11, 2020
Meraki Meeting Notes - January 14, 2020 - Tentative Agenda
PCD Meraki Meeting January 14 - members welcome! Tentative agenda.
This coming Tuesday (1/14/20) PCD members Meraki at MaineTaiji & Qigong
studio, 7-9 PM. 500 Forest Ave, Portland, rear entrance.
Please arrive a few minutes early so we can start on time.
Meraki uses the Formal Consensus process outlined here. Please review:
http://www.learningmethods.com/pdf/on%20conflict%20and%20consensus.pdf
As well, please advise Secretary of any /continuing/ items that belong on
the agenda, eg tabled items. Oracle wants to get a list.
Oracle, PCD Secretary
cfm@dryki.net (mailto:cfm@dryki.net)
802.279.3088
---------------------------------------
*** THE AGENDA ***
2020-01-14
INGATHERING
Filling of roles
* facilitator
* timekeeper
* vibe checker
* ingatherer
The ingathering.
MINUTES
Review and approve minutes from previous Meraki.
https://pcdmeetings.blogspot.com/
HOW WE ROLL
A brief look at Meraki's process.
AGENDA ITEMS
These items will be reordered at the start of the meeting.
* Emergency items if any.
* Proposal: DJ Committee (Jason) - hardware to record all dance sets.
https://drive.google.com/file/d/1L9cOJCW7R-o6BwfkkUSkFCL07DEmnGDC/view?usp=sharing
* Proposal: Thwiz (Jason) - 4 month trial of 2nd Friday dance.
https://drive.google.com/file/d/1aqqF7Zw_1gYWC6RLqU19SvnX_XbAZTri/view?usp=sharing
* Proposal: Consent (Kendall) - "Dance with anyone" bracelets.
https://drive.google.com/file/d/1_1xQ4_m0zKQfxZ35CTZ2Sp5XTR8870S0/view?usp=sharing
* Preliminary: Finance (John) - excessive reserve funds.
* Preliminary: Bylaws (John) - make officers calendar year positions?
ITEMS NOT ON AGENDA
...
CURRENTLY TABLED
This is incomplete list and not scheduled for discussion unless....
* Website (Nicole)
* Waiver form, under age (Oracle, Mellen)
EVALUATION
ADJOURNMENT
Setting of next Meraki
Outgathering
Adjourn
###
This coming Tuesday (1/14/20) PCD members Meraki at MaineTaiji & Qigong
studio, 7-9 PM. 500 Forest Ave, Portland, rear entrance.
Please arrive a few minutes early so we can start on time.
Meraki uses the Formal Consensus process outlined here. Please review:
http://www.learningmethods.com/pdf/on%20conflict%20and%20consensus.pdf
As well, please advise Secretary of any /continuing/ items that belong on
the agenda, eg tabled items. Oracle wants to get a list.
Oracle, PCD Secretary
cfm@dryki.net (mailto:cfm@dryki.net)
802.279.3088
---------------------------------------
*** THE AGENDA ***
2020-01-14
INGATHERING
Filling of roles
* facilitator
* timekeeper
* vibe checker
* ingatherer
The ingathering.
MINUTES
Review and approve minutes from previous Meraki.
https://pcdmeetings.blogspot.com/
HOW WE ROLL
A brief look at Meraki's process.
AGENDA ITEMS
These items will be reordered at the start of the meeting.
* Emergency items if any.
* Proposal: DJ Committee (Jason) - hardware to record all dance sets.
https://drive.google.com/file/d/1L9cOJCW7R-o6BwfkkUSkFCL07DEmnGDC/view?usp=sharing
* Proposal: Thwiz (Jason) - 4 month trial of 2nd Friday dance.
https://drive.google.com/file/d/1aqqF7Zw_1gYWC6RLqU19SvnX_XbAZTri/view?usp=sharing
* Proposal: Consent (Kendall) - "Dance with anyone" bracelets.
https://drive.google.com/file/d/1_1xQ4_m0zKQfxZ35CTZ2Sp5XTR8870S0/view?usp=sharing
* Preliminary: Finance (John) - excessive reserve funds.
* Preliminary: Bylaws (John) - make officers calendar year positions?
ITEMS NOT ON AGENDA
...
CURRENTLY TABLED
This is incomplete list and not scheduled for discussion unless....
* Website (Nicole)
* Waiver form, under age (Oracle, Mellen)
EVALUATION
ADJOURNMENT
Setting of next Meraki
Outgathering
Adjourn
###
Meraki Meeting Notes - December 08, 2019 Annual Membership Meeting
2019 Annual Meeting
Portland Community Dance
2019-12-12
The Annual Meeting Committee:
Kiara
Nicole
Oracle
PCD membership gathered at Portland Ballroom after Sunday dance Dec 12, 2019
for the Annual Membership Meeting and election of officers for 2020.
Of PCD's approximately 130 members, there about 40 members attended. Well
above quorum. Food and drink were provided. The meeting started about 12:45.
The meeting ran in the same Formal Consensus model Meraki currently uses.
Roles:
Ingatherer Martin
Facilitator DebG
Stackkeeper John
Timekeeper Lindy/Mellen
Vibechecker KariP
We determined the agenda.
Ingathering
Short Committee reports
Finance
Discussion of Survey
Election of new officers
Evaluation
Adjourn
INGATHERING
Martin lead us in the Ingathering.
SHORT COMMITTEE REPORTS
There were short committee reports, mostly around what does this
committee do and who is on it:
Oracle gave a quick overview of the Formal Consensus process.
All Ages Dance - currently happening so Marin was not present. Deb
filled in.
Capacity - Jason outlined. Jason, Jenna, Kendall, Oracle. How to
talk about capacity, not to /find/ space.
Consent - Neil - Unclear the current membership. Interested? See
Kendall.
DJ - Mellen. All DJs on this committee automatically. Music,
format, container.
Meraki - Lindy spoke of PCD's steering committee. Open to all
members.
New Year's Eve - Blair, Coby.
Racial Equity - Kellie.
Spring Retreat - KariP.
Thwiz - Jason spoke for group that organizes 4th Thu dance: DebG,
Jason, Keiko, Oracle
Wiz - Tasha spoke for group that organizes regular Sun dance: Blair,
KariP, Jimmy, Lori, Tasha, Tim.
FINANCE COMMITTEE
Finance - John speaks for John, Kiara, Mellen. Reports on finances.
PCD is healthy.
HISTORY
The year in review: where PCD has gone (Nicole)
RECENT SURVEY
Deb relinquished facilitator role to Lindy to discuss the recent survey.
ELECTION OF OFFICERS
DebG took back facilitator role. Those nominated by the Annual Meeting
Committee: Blair Fridgen (Pres), Theresa "Tree" Tenney as Treasurer, and
Chris "Oracle" Miller as Secretary. The members vote on each
individually and all are elected for the next year.
CORRECTION - per Bylaws, takes effect immediately.
EVALUATION
We discussed how the Annual Meeting felt, how our ability to work
together has improved over the past couple of years. A comment on how
we seem to have "nailed" the Quaker meeting process!
OUTGATHERING
KariP lead us in a moment to recenter.
ADJOURN
Around 2:30.
###
Portland Community Dance
2019-12-12
The Annual Meeting Committee:
Kiara
Nicole
Oracle
PCD membership gathered at Portland Ballroom after Sunday dance Dec 12, 2019
for the Annual Membership Meeting and election of officers for 2020.
Of PCD's approximately 130 members, there about 40 members attended. Well
above quorum. Food and drink were provided. The meeting started about 12:45.
The meeting ran in the same Formal Consensus model Meraki currently uses.
Roles:
Ingatherer Martin
Facilitator DebG
Stackkeeper John
Timekeeper Lindy/Mellen
Vibechecker KariP
We determined the agenda.
Ingathering
Short Committee reports
Finance
Discussion of Survey
Election of new officers
Evaluation
Adjourn
INGATHERING
Martin lead us in the Ingathering.
SHORT COMMITTEE REPORTS
There were short committee reports, mostly around what does this
committee do and who is on it:
Oracle gave a quick overview of the Formal Consensus process.
All Ages Dance - currently happening so Marin was not present. Deb
filled in.
Capacity - Jason outlined. Jason, Jenna, Kendall, Oracle. How to
talk about capacity, not to /find/ space.
Consent - Neil - Unclear the current membership. Interested? See
Kendall.
DJ - Mellen. All DJs on this committee automatically. Music,
format, container.
Meraki - Lindy spoke of PCD's steering committee. Open to all
members.
New Year's Eve - Blair, Coby.
Racial Equity - Kellie.
Spring Retreat - KariP.
Thwiz - Jason spoke for group that organizes 4th Thu dance: DebG,
Jason, Keiko, Oracle
Wiz - Tasha spoke for group that organizes regular Sun dance: Blair,
KariP, Jimmy, Lori, Tasha, Tim.
FINANCE COMMITTEE
Finance - John speaks for John, Kiara, Mellen. Reports on finances.
PCD is healthy.
HISTORY
The year in review: where PCD has gone (Nicole)
RECENT SURVEY
Deb relinquished facilitator role to Lindy to discuss the recent survey.
ELECTION OF OFFICERS
DebG took back facilitator role. Those nominated by the Annual Meeting
Committee: Blair Fridgen (Pres), Theresa "Tree" Tenney as Treasurer, and
Chris "Oracle" Miller as Secretary. The members vote on each
individually and all are elected for the next year.
CORRECTION - per Bylaws, takes effect immediately.
EVALUATION
We discussed how the Annual Meeting felt, how our ability to work
together has improved over the past couple of years. A comment on how
we seem to have "nailed" the Quaker meeting process!
OUTGATHERING
KariP lead us in a moment to recenter.
ADJOURN
Around 2:30.
###
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