Present: Erin, Mellen, Kari, Jamie, Deb, John, Lori, Lily, Shelagh
Facilitator- John
Ingather/Outgo- Erin
Note taking- Deb
Time keeper- Mellen
Ingathering:
Erin—something that brings you joy in the winter season
How we roll was reviewed
Last meeting minutes were reviewed
Where can we dance
Lori—Reiche 78x60, Riverton Community Center 98x98
Discussed the floors of each, and other schools we have used in the past. Due diligence says keep researching these, and visit to get a feel. Recollection says these are not nearly as ideal as a place like Waldorf
Anniversary Party
Kari—Happy w/ the end results of our efforts!
2024 Retreat planning
Lily—Options are dwindling for 2025
Sentiment that we should have a retreat in Spring
March or June are possible dates at Ferry Beach
For high season we could potentially subsidize
We don’t currently have a cost/person we are aiming for
Seize March (when it’s cold and heat is questionable in the buildings)? We have October held; Lily will call a 45 min meeting
Annual membership meeting
Mellen—Kari and Mellen will co-facilitate
Mellen proposes approaching the meeting itself as perfunctory (aim for 45 min or so?), business-focused, short and sweet, especially as we recently had a chock-full and vibrant 10 year anniversary party. Potluck (rather than BYO meal). Agenda will be similar to the past. Hats/regalia will be employed
$200 Budget for Platters of food
Sign up sheet can be passed around for help for annual meeting: Set up, Clean up. Kari and Mellen will make the sign-up sheet(s)
Raffle at the meeting? Could do Royal River to entice people to join. We decided to table until next year.
Board and officers next term
Tasha is interested in being secretary- Kari will be in touch with her
Deb is nominee for President
Lori did not say she doesn’t want to be Treasurer any more
We discussed that we did not make an announcement to our community about officer election coming up. We need nominees. We need people to engage in our steering committee
Next year, let’s focus in on recruiting Meraki peeps. Post dance social?
What might we send out regularly to encourage participation
We reviewed that any future officers need to have come to Meraki meetings
Plan:
- Email: annual meeting Dec 3; that we have candidates for Sec’y and Prez. That we need a treasurer. Option to meeet w/ interesteds after 26th Nov dance. Shelagh will write draft and send to John. Express your interest by Nov.25 by replying to sec’y. That you have attended Meraki meetings.
- In closing circle Nov.26 dance, mention the email that was sent, reminding/educating others about what it takes to run the dance
DJ Pay tabled. DJ’s need to meet/discuss
NY Eve discussion
Lori will let Mellen know about Dec 31 dates;
Mellen will put out the date to DJ’s, see what’s available
Get a read in a closing circle for a show of hands, a.m. or pm dance?
Next meeting dates:
Annual meeting Dec. 3
January 16 meeting at Lori’s 111 Alba Street, Portland
Evaluation
Future agenda items
How to get more engagement with Meraki
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