Attending: John B (Notes), Kari P (Ingathering, Vibes), Lori H, Mellen, Shelagh R (Fac.), Rudy G (time), Rebecca B, Lily N, Erin P
Where can we dance? Lori
- Nothing to report, except Kari - anything from your contact?
- Kari - Gym at Talbot School - 1500 Forest Ave. They're in summer school program for the kids.
- Mellen - No DJ juice, even for playlists
- John: Are our standards too high? Mellen: it's complicated. Plan DJ/Meraki joint meeting
- Discussion about DJ juice:
- Mellen to schedule joint meeting Aug 22 in-person, perhaps Jason's studio?
- Rebecca: suggest questions for DJs to consider
- With OneDance Portland, there's a rotating cadre of DJs, more casual
Capacity - Kari
- John: What about using the stage?
- Beck: Can we move the chairs out of the way?
- Mellen: Let's do both if possible
- Lori to check with Waldorf about both
Sound system loudness - Lily
- Wanted to get an accurate reading from the middle without using a handheld, which turns out to be the industry standard
- Also wanted to get a culture check on whether everyone is onboard with this idea.
- Last time at UFF was reasonable sound level.
- Discussion: Shelagh likes the idea of something to mount.
- Shelagh: benefits us to have a policy, figure out where in the room, choose where we put the meter
- Rebecca: Have already decided that we want to monitor, and we should have a sign "Please don't talk to the DJ"
- Sound level committee: John/Lili/Beck, invite Pika and Mark, and add to agenda for next DJ meeting
Safety committee
- Review of what motivated this (other community: dress/excommunication)
- John: as physical safety is already handled by Wizengamot, a safety committee's mission should be emotional
- Also have distinct verbiage about consent and boundaries, etc.
- Lily: make announcements at closing circle
- We don't just hand out the sheet to new dancers
- Do we need a safety committee?
- Posterboard also has principles. Keep in plain view
- Mellen suggests for greeters: give the hand out, say "read when you can"
- Do we need a separate committee? Thumbs down
(Break)
Temperature - Kari
We've been asked for maximum cooling efficiency to keep the doors to the auditorium closed.
10th anniversary celebration
- Planned for after dance September 10th at Waldorf
- Bring your own food + utensils; PCD will provide celebration cake/cupcake/whatever, and decorations
- Have fun outdoors if weather permits
- Committee: Lily, John, Lori, Lily (John would like to bow out)
- We can be there for 3 more hours
- Beck: can supply games: cornhole, etc.
Next Retreat
- Lily working on it with committee.
- Ferry Beach: we cannot have Rowland Hall during the high season
- Jo called Wavus, not suitable for a whole list of reasons
- Pilgrim Lodge? Rudy: Very expensive
- Other suggestions for 1 hour within Portland
- Shelagh: When? May 1 through Oct 1 2024 - Summer not great because of summer vacations
- Also: what are the specific issues with Wavus?
- Erin: Camp Pondicherry? Mellen: No - no food service; tents or 16-person bunk rooms
- Kari: Grant restricts Wavus to renting for education
- Mellen: search "Maine summer camps" to turn up possibilities for off-season use
- John: Snowbird lodge? Too small
- Rudy: may be small, but: Darling Marine Center (UMaine) in Walpole Maine. Can hold 60 meetings, 30-40 comfortably Beautiful facility in the woods on the water. Small: Would only want 30-35 people
- Kari: Retreat at Ferry Beach where they got Rowland Hall for dancing, other buildings for sleeping.
- Lily will continue to follow up with Ferry Beach
- Lori: Medomak looks good, a little far away
- Mellen: Ocean Park Camp & Conference Center is a place in Ocean Park (Rebecca has more info)
Promotional Email message - Mellen
SerenityMe of interest to community, holding Ecstatic Dances etc.
Next meetings
- Aug 22 possibly at Maine Center for Taijiquan, possibly joint with DJs
- September 19 on Zoom
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