Meraki Meeting Notes for March 21 2023

The PCD Steering Committee (Meraki) met on March 21, 2023, on Zoom

Attendees: Lily N (notes), Lori H, Rudy G (timekeeping), Kari P (ingathering), Jimmie P, Jason A, Mellen D, John B (facilitation), Shelagh R

Proposal: Eliminate free entry first dance

Jimmie proposed to eliminate free dance for first timers discussed and unanimously affirmed. No more free first dance. John asked: Is this really about a too-crowded dance floor? Yes; we'll discuss more later if we have time.

Retreat update (John/Lily)

• 41 registrants
• Gross sales $7650.
• Donations $185
• Platform tent requests 12
• All DJs have registered already
• Rudy would like to offer open music jam and will liaise with Ferry Beach about offering in the Rose Pavillion. Rose Pavillion has a wood stove according to Rudy.
• Lily to contact Ferry Beach about reserving all 12 platform tent sites.

Where can we dance update (John/Lily)

• 318 Main in Yarmouth: Kari and Lori trying to set up meeting with Yarmouth to determine what barriers Yarmouth has with contracting with us.
• Waldorf is available indefinitely but not every weekend.
• Urban Farm Fermentory open to having us but has cement floor.
• Vote to hold occasional dances at Urban Farm Fermentory unanimously affirmed.
• Kari to confirm with UFF and contact Mark to be DJ

Sound levels update (Jason)

• Jason measured at previous dance from 15 feet away from DJ table, estimates that 75% of  measurements decibel level was at 85 dB or less, 15% of time 90 dB, 10% of time 93dB.
• Shelagh asks if current meter could be on DJ table for DJs to use and if meter could be calibrated to reflect volume that listeners are actually experiencing.
• Issue was not resolved.
• Some ideas proposed were use of smartphone dB app, having more than 1 meter so volume could be measured at different locations.
• Goal to keep volume at or below 83 dB affirmed to prevent hearing damage.

Crowd size discussion (group)

• Unanimous concern for crowd size.
• Discussion of whether to limit crowd size or not.
• Suggestions to limit are to allow members only to dance or members have priority,  increase cost to dance, having to pre register to dance.
• No resolution on this.
• Kari, Jimmie volunteer to spearhead new "capacity committee" 

Next meetings

• April 11th at Mellen's
• May 2 so we have Meraki before the retreat
• May 23

Evaluation

We all agree that we're awesome and caring and really appreciate each other  : )