October 11 Meraki Notes; Next Meraki November 15; Annual Membership Meeting November 20

Participating: Kari, Jimmie, John (Notes), Rudy, Deb (Facilitating), Jason, Mellen

Spring Retreat update (Rudy)

• Rudy created a deck of slides that he shared with the group.
• Dates: May 5-7
• We'll be sharing with another group, but will attempt to get exclusive use of breakout rooms.
• Housing:
• Dorms insulated but not heated, heat rises from below
• Heated cabins available, price chart on web site
• Food: limited menu, nutritious, vegan option available
• Next steps:

1. Wrestle contract to reflect what's in the slides (Rudy)
2. A lot of logistics
• They did agree to do registration
• We need an active committee - Rudy wants not to be involved in organizing

Masking (Jason)

• Idea in Jason's mind: at some point we need to drop the masks
• It's not about protecting each other; we're making our own choices
• We had a round-robin of each member present sharing their feelings, which were mixed.
• Proposal:
• Make masking optional
• Revert to masking if surging, following Maine and U.S. CDC guidance
• If not feeling well, don't come to dance
• Discuss at the annual meeting
  
• Proposal was adopted by consensus

New Dance Venue (Lori)

• Lori shared the spreadsheet she's keeping on prospective venues with input from members.
• Cory at Maine Coast Waldorf School showed us a closet we *might* be able to use. She's using the slow drip process to encourage consideration of its use by PCD.
• We discussed the various places
• Put in the meeting notes: Be in touch with Lori and/or Mellen about possible spaces
• We can always dance at Maine Coast Waldorf School

Annual Meeting (Mellen)

• Kari volunteers for President; John and Lori to continue as Secretary and Treasurer.
• Rudy offered the possibility of serving as Vice President, but we didn't have any scope for such a role.
• Mellen will continue as Correspondence Secretary to monitor gmail account
• John to send bylaws link to Mellen and Deb
• We have the hall for the extra hour (until 2:30)
• John to publish a Save the date message. Potluck (bring your own meal kit), indoors, done before 2:30
• John to send Mellen last year's AM agenda
• Mellen and Kari comprise the Meeting Committee

Agenda for next time (November 15):

• Meet in person?
• Retreat status/progress
• Where can we dance status/progress
• Annual Meeting planning
• PCD Facebook group: how do we decide not to admit a person who requests to join? (Deb)