June 14 Meraki Meeting notes; next meetings: July 12, August 9

Meraki (Portland Community Dance Steering Committee) met on Tuesday, June 14 2022, 7-9PM on Zoom.

Attending: Mellen D, Andrew P (timekeeper), Blair F, Kari P (facilitating), Jimmie P, Lilly N, Rebecca B, Shelagh R, John B (notes)

When Can We Dance:

• Brief discussion of current state of the pandemic
• Proposal: drop requirement for vaccination, allow all to dance indoors, masks still required (for now). Moving forward, monitor conditions and make any adjustments as warranted by developments.
• Further proposed: Add verbiage to announcement about updated requirements
  
• Briefly discussed the possibility of requiring testing results; rejected.
• Proposal agreed: No vaccination or testing required; masks required for indoor dance; announcements will state current requirements.

Greeter protocols:

• We don't want to require the greeter to man the greeter table the entire time.
  
• Agreed: greeter can leave the greeter table at about 11AM

Wizengamot update:

• Wizengamot (Operations Committee) have been resuming protocols developed before the pandemic: signage, "The Heartfelt No", greeter coordination, "who to talk to" at closing circle, and other items.
• Recruitment: The Wiz currently consists of Blair, Kari, Jimmie, Lilly, and Lori, with Tim and Sunshine still "on the books" but not recently active.
• The biggest logistics concern for Operations continues to be delivery, setup, and storage of the sound system. Blair and John are the 2 main "roadie" schleppers currently, with Jason filling in occasionally.
• We discussed recruiting other trustworthy members with appropriate vehicle, lugging, and storage ability. Mellen expressed the possibility of hauling equipment and leaving in her vehicle, if she didn't have to do the lifting herself. Jason also believed to be a possible contributor. We discussed some other names as possibilities, and will consider who to reach out to and do so.

September special event?

• This had been raised as a possibility previously because of the holes in the September schedule at Ketcha.
• No one was at the meeting to advance this, and we've secured September dates (11th and 25th) at Maine Coast Waldorf School in Freeport.
• So no special event planned for September

DJ Update

• Pika is coming back into rotation, and there's discussion (and/or training?) with another new DJ, so DJ juice is picking up.
• DJs are responsible to make other arrangements if they can't make their scheduled date according to the schedule in the private Facebook group.

Alternate location?

• No movement since last time; tabled.

Finances:

• Balance of $5,693.38 continues to decline. The buffer is covering roughly $100 of the cost of each dance.
• Continue to highlight the need for support at greeting

Next meetings:

Tuesdays July 12 & August 9, 7-9PM on Zoom

Meeting adjourned early at 8:12 PM.