Meraki Meeting Notes Oct 17, 2017

Host: Martin and Judy
Facilitator: Dave
Attendees: Dave, Deb, Lindy, Andy, Shelagh, John, Judy, Oracle, Martin, Pika; Chloe & Neal (Skype); Polly, Jeanette, Tasha

Review Meeting Minutes--Sep 2017

Agenda:

* Meraki Format--sm. groups, 1/4ly meetings, Committees
*Thur. night dance
*Wiz
*Annual Meeting--Agenda, Officers, BOD's
*New Year's Eve Dance
*Membership Renewal

Spring Retreat: Have not gotten contract from Wavus after it was returned b/c the names were wrong on the contract. Shelagh talked to the contact person at Wavus who was not aware of the issue. Shelagh is continuing attempts at contacting that person but at this time has not heard back. Currently we have a committee for planning and moving forward.

Annual Meeting: Bylaws corrections--Typos can be dealt with by BOD. Purpose: Elect officers and directors--President, Secretary, and Treasurer. Discuss/decide Bylaw modifications and whatever we want to put before the membership for a vote. We have provided food in the past. Include musical performance. Consider 2 asst. treasurers and 1 asst. secretary for next term. Clarify elected vs. selected officials. Consider vice president and assistants selected by BOD. Support for continuation of correspondence secretary. Considering new positions--Cherie Howard, Judy Tierney, Polly, Oracle, Pika. Lindy (secretary) to announce agenda 5 days before meeting.

Rudy, Judy, Martin for entertainment. Ukulele group. Judy to organize entertainment and food with Martin and Polly's help.  Chloe also to help with food. Consider $300 for food. Committee to use discretion to avoid too much left over food and plan accordingly.

Have used personal hats from the Grant's. PCD to borrow or obtain hats. Grant's may not be at mtg.

BOD to create the agenda.

Membership Renewal: We need to know by the annual meeting how many members we have. John to continue to track.

New Year's Eve Committee: Judy, Kari, Tasha, Martin, ?Cherie?. Lights? DJ's. Eventbrite. Will announce at next dance and in next email a request for Volunteers. Date to get together? ? sunday dance and newyearseve dance on same day. Voted to have both!

Wiz: Kari provided email update. Natalie and Eva are no longer on wiz but are still listed on the website. Deb and Martin are now welcomed as new members.

Thurs. night dance: Deb and Oracle reported. Fills a need for dance. Not more than one/mo. Venue works, not crowded, not best, but works. What other option? Use former playlists. Sound system discussed. Sound card improves system. Buy another sound card. Crowd size has adjusted. Dance covers direct costs, but does not cover adm. overhead. Lost $234.39 with $2137 income over last 12 mos.

Do we want to continue Thur. night dance? Differences in how much energy we have to host other activities.

Voted to continue to hold Thur. night dance as a part of PCD!

Contact Jam: Jeanette requested support for once a mo. contact jam dance for announcements and emails. In order to do that there is the question of do we want to consider adding Contact Jam to PCD line-up for dance options? She also asked for support for play lists. Deb to talk to Jeanette about playlists and advertising if Jeanette decides she does not want to move forward to add Contact Jam as a PCD sponsored entity. Jeanette to consider options and report back if desired.

Next meraki mtg. Wed. 12/6, 7-9 PM.Tasha's house--52 Bellaire Rd. S. Portland.