WE PLAY MERAKI!!! Tuesday March 11 2014
Thursday March 27, at Nev's house, 24 Pitt Street. Street parking available but ok to park in driveway if you have trouble. Nev: 207.232.9014. *On our Esteemed Treasurer's birthday!!!!!
Attendees: Eva, John, Julie, Jim Y, Dave, Blair, Deb, Don, Traca, Mellen, Nev, Chloe, Neil
Welcome: to Nev who is attending for first time tonight.
Website: Chloe has initial stuff to Deb and Don and they will meet next Thurs to further the cause. Dave suggests widget to display ongoing blog news. More opp to discuss after Thurs mtg. Chloe is up to 6 hrs of work and hopes to get to 12. ish.
DJ issues:
DJ's shared their becoming a DJ criteria document and Meraki may have feedback about it after reading.
DJ's are requesting a higher stipend/compensation for their work.
Discussion of that as well as the larger question of compensation for people with significant roles with PCD. Reminder about our being a volunteer organization. Let's emphasize volunteer spirit and be cautious about mass compensation.
1099's are needed at >$600. Idea: that people get paid for dj'ing and get reimbursed for costs; It was suggested that this is too cumbersome to manage.
Idea of giving DJ's $80/100 now as response to start.
Group decision: $80 locals, $100 for those who travel. We can revisit this in future.
Finances review (John and co.):
Avg we take in $400+/ Sunday. $100 for space, $80/100 for DJ's. per week. incorp, $645; $515 for liability ins. ; annual incorp $150; $300 for taxes; DJ's $6000 or less; rent is $6000; Marketing $300 (website, domain, marketing). Total 13,265 costs annual. Round up to $15000. Therefore $288/week is what we need to take in to cover costs. Round up to $300.
Discussion of lowering admission/donation to less than $10:
sliding scale idea.
punch cards idea.
open up and allow for generosity and don't track closely (nay to punch cards) comment.
Idea of suggested donation: $8. Idea of sharing "this is our cost."
Why reduce our cost of admission? Input: It's in our interest to lower our income as we are subject to taxes; What to do with extra $? Opportunity for use of extra funds at end of year; Creative and/or charitable opps.
Moved and agreed to drop punch cards.
Idea of experiment: Change to sliding scale to see what happens. How does it change what people pay? Pay what you can.
Moved and agreed to keep fee at $10 as a suggested donation. Be clearer in language-ing. Jim Young will make a sign that makes the invitation to pay what you can clear. We will revisit recc'ed suggested donation after summer as we will then have a sense of the fluctuations and costs over the year.
Moved and agreed to drop IOU's and tracking IOU's.
WIZ issues:
Wiz role: Operations committee for Sunday dance was our original intent. The Wiz Makes Dance Happen.
Include DJ coordinator in Wiz? Greeter coordinator? Comment that Wiz structure and method has been working (6 people share responsibility for running of Sundays and Greeter coord and DJ coord aren't required to be a part of the Wiz); wizzies agree and upon discussion there was enthusiastic hoofalllowing about how well the Wiz structure is working. (Meeting notes lookback: mixed recall about original intent of Wiz. One set of notes said they become the board.)
How will the 3 Wizzies transition out and bring in 3 new Wizzies for their 6 month term?
Moved and agreed to put message out to email list for 3 Positions with description.
Don will put together the text for this and run it by a few peeps. Survey option: willing, not willing, enthusiastic. Julie will make that survey. We will choose next 3 Wizzies at next meeting, as a prioritized agenda item.
Bylaws-- will pick up with this another time.
And: YIPPEEE WE DON"T HAVE TO TALK ABOUT INCORPORATION!!!! DONE!!!!
Membership:
Idea of a party as first membership meeting.
Proposal-- if you want to become a member, let us know (by email). Membership / joining is a rolling process. You sign up at dance or by email.
Concern expressed that if and as org grows the membership could become unwieldy. Eg what if people who don't normally dance sign up as members? Remember that we need to have a min number of members present at annual mtg to hold a vote.
Proposal to have annual window for becoming a member.
Idea that willingness to volunteer 3 hrs a year.
Need to have more brainstorming around membership. Agenda item for next meeting.
Julie will work on writing a descrip of member qualifications and benefits for us to develop further at next meeting.
Next meeting:
Thursday March 27, at Nev's house, 24 Pitt Street. Street parking available but ok to park in driveway if you have trouble. Nev: 207.232.9014. *On our Esteemed Treasurer's birthday!!!!!
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