PCD DJ Meeting - 11/24/2013

Portland Community Dance – DJ”s meeting --Nov 24, 2013

Current DJ’s (11 total, 10 currently active)

Aimee

Chloe

Deb

Deirdre (on leave)

Keita

Kellie

Lisa

Mary Ellen

Parks

Raji

Sage

Decisions/Agreements:

 Two peaks in Sunday set is still the basic format – but DJ has flexibility about where to

place and what kind of peak. Important set components:

o Slow warm up

o 2 peaks

o Slow/deep wind down

o Music should be 1 hr 50 mins approximately, allowing last 10 minutes for wind

down and circle time; goal to be done by 12:15. Then last 15 minutes to clean up

and be out by 12:30 at latest.

 DJ should be at music station for first ó hour. to hold the space; it is OK for DJ to dance

as they desire after that. Should be at station for last 15 mins.

 Beginning rituals – up to individual DJs if they want to do something, not required.

 Role of DJ in closing circle: welcoming new people is important

 DJs should meet quarterly – next meeting projected for February

 At the dance a week before the DJ quarterly meeting, it will be announced to the

community that a couple DJs will stay after dance to get input from anyone who desires

it. Input will then be brought to DJ quarterly meeting.

 PCD private Facebook page is major mode of communication w/ exception below

 There should always be a DJ on the “governing group” of PCD, if possible.

 John B donated a microphone plug for use by DJs who want to use the split output mode

on DJ software.

 Most are happy w/ DJ software; there are many features, DJs encouraged to share w/ each

other & at some point we should all check in to be sure everyone knows basic features.

No one wanted a “workshop” on the software.

AVANT:

 We agreed we could use more info about the sound board – Gary Gurney possible

resource. Deb will ask.

 Controls for chandelier & lights are located by sound station; DJs can adjust as desired

for their set.

Coordinator position:

 Fills the DJ slots w/ awareness to frequency of DJ sign ups, DJ preference for frequency

and trying to vary new DJS and veteran DJs in the lineup.

 Suggest a 3 month rotation with willing DJs to take a turn in this role

 Coordinator also calls the Quarterly meeting

 Coordinator makes sure that Keita gets email messages about postings on the FB group

page.

 Deb made a list of those present & their preferred frequency of DJ sign ups, will share w/

coordinator

 Thank you Chloe for doing this in this interim time.

New Year’s Dance tentative DJ lineup:

 9 -10: Deb pm (flow, staccato)

 10 -11 pm: Chloe

 11 – 12 midnight: Sage

 12 -12:30: Kellie- bringing them home

Recommendations from DJ’s to Organizing group:

 Awareness of new dancers and being welcoming is a role for all of the dancers at some

level. Generate ideas for non-threatening ways to greet new people.

o Always welcome newbies at closing circle – if DJ forgets, someone else should

pipe up

 DJs will help prepare a statement about the inclusivity of the dance – everything is OK:

partnering, solo, personal prayer, meditation, contact. Maybe to put on a back-to- back

Q& A card.

 There should always be a DJ on the “governing group” of PCD.

 Experiment w/ tri-fold divider behind the greeter table for DJ’s who want that – there

were varied opinions on this – we agreed we could experiment.

To do:

 Sage, Kellie, Deb – statement re inclusivity of the dance for web & maybe Q&A card

 Sage, Kellie, Deb (?) – “history” of how PCD started for web

 Deb – share DJ frequency w/ coordinator

 Mary Ellen will bring the tri-fold divider for Dec 8 dance.

 Deb to ask Gary Gurney if he can give us a quick demo on the Gem Sound sound board

at Avant as some time in near future.

 At Dec 1 dance, Deb to explain the change in Dance Sunday to include time for wind

down and closing circle within the 2 hr time frame. (May have to repeat at Dec 8 dance)