Monday, November 11, 2019

Meraki Meetings Notes - October 8th, 2019


Meraki Meetings Notes - October 8th, 2019

Present
Kiara, Oracle, Mellen, Blair, Martin, John, Parks, Keri, Jenna

Roles

·               Facilitator: John
·               Timekeeper: Mellen
·               Vibe-checker: Keri
·               Ingathering: Martin
·               Hat of process: Oracle

Agenda

  1. Proposal for Meraki template structure 
  2. DJ notes on music selection “DJ manifesto”
  3. Gender neutral bathroom update
  4. Age of consent for dance 
  5. NYE dance 
  6. PCD Survey update 
  7. Annual meeting + Officer recruiting 
  8. Volunteer for 2ndThursday dance


1. Proposal for Meraki template structure – 2 minutes
·      To be continued, Oracle and John will follow-up

2. DJ notes on music selection “DJ manifesto” – 5 minutes
    • Parks: interested in having Manifesto published on PCD site... maybe before or after DJ feedback is submitted
    • Conclusion:
      • Will check with DJs on having it posted online

3. Gender neutral bathroom update
    • Parks update:
      • Signs are up, only feedback positive thus far, welcomes more. Wondering about who will be responsible for putting up signs each week
    • Discussion
      • Suggestion backdoor include a sign as well because it has dim light
      • Keri Confirming Wiz can put them up and down
  • Conclusion:
    • Wiz will ensure signs are put up each week  


4. Age of consent for dance
·      Mellen
o   Consent for minors topic still ongoing, haven’t pushed forward as conversations at Meraki have gone in different directions
·      Discussion
o   We do have insurance for liability
o   Under 18 have guardian sign it
o   Children under 16 shouldn’t be on own, would be nice to state that
o   Idea:    
§  Rewrite for 13+ with parent/guardian and sign
§  Signature over 18 as well required
o   Kiara suggest subcommittee 
·      Proposal
o   Create a subcommittee to discuss
§  Mellen and Oracle

5. NYE Updates
·      Update from Blair
o  NY day is day rate (225/hr) and NYE available larger cost (1200 total)
·      Discussion:
o  NY day seems interesting as well, Deb ran short poll and some interest in day
o  NYE is significant amount of effort to take on
o  Weather and other commitments for NYE always have chance at harming attendance. Finding DJs can be hard, too
o  NY day everyone has off
o  Chem-free event is nice 
o  Idea to have it free! Relaxed 
o  Time of NYday dance discussed, 10:15 or pushed back? Most people indifferent
o  More time in morning may be nice  
·      Proposal:
o  NYday dance instead of NYE approved!
o  DJ committee to determine who can do it
o  10:15am NY Day dace -Vote approved

6. PCD Survey update
·      Mellen: 
o  Survey ready to go, beta testing is complete. Looking for approval 
·      Discussion:
o  Question on publishing results, Ans: results not planned to be published
o  Free dance in exchange for survey could be told to greeter instead of making burden on dancer to print out
o  Question: Is survey for Members or All Dancers?
o  Result notes can be shared in annual meeting
o  Members-only could be best to cut out non-committed folks
o  Results of survey received by Deb and she will handle responses
·      Proposal:
o  Send survey to general list with all folks
o  Deb to collect results
o  Free dance for filling out

7. Annual meeting + Officer recruiting
·       Oracle update:
o  Kiara Nicole and Oracle met
o  Date:
§  December 8thwill start after dance 
o  Officer recruitment 
§  Requesting help for everyone 
o  Annual meeting will be run in same way, each committee make a statement regarding what they are about and who is on it, i.e. DJ committee, Wiz, etc.
·       Discussion
o  Ideas on filling roles by promoting video content or email
o  Important to identify prospects ahead of time to vet and gauge interest
o  Treasurer role discussed 
·       Conclusion
o  Nicole will be sending out email with description of roles and responsibilities to be shared with folks to help with recruitment
o  Everyone will think about recruitment efforts
o  Keri will be vibe checker @ meeting and will help with recruitment

8. Volunteer for 2ndThursday dance
·      Martin update:
o  Person would like to provide $100 for 2ndThursday if needed
·      Discussion:
o  Thursday dance is net even or slightly profitable
o  Dedicated volunteers is also important to consider
o  Availability of space and DJs is also factor
o  Many pieces outside of funding that would be needed to support

Next meeting:                                                         
·      11/12

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