Meraki Meetings Notes - October 8th, 2019
Present
Kiara, Oracle, Mellen, Blair, Martin, John, Parks, Keri, Jenna
Kiara, Oracle, Mellen, Blair, Martin, John, Parks, Keri, Jenna
Roles
· Facilitator: John
· Timekeeper: Mellen
· Vibe-checker: Keri
· Ingathering: Martin
· Hat of process: Oracle
Agenda
- Proposal for Meraki template structure
- DJ notes on music selection “DJ manifesto”
- Gender neutral bathroom update
- Age of consent for dance
- NYE dance
- PCD Survey update
- Annual meeting + Officer recruiting
- Volunteer for 2ndThursday dance
1. Proposal for Meraki template structure – 2 minutes
· To be continued, Oracle and John will follow-up
2. DJ notes on music selection “DJ manifesto” – 5 minutes
- Parks: interested in having Manifesto published on PCD site... maybe before or after DJ feedback is submitted
- Conclusion:
- Will check with DJs on having it posted online
3. Gender neutral bathroom update
- Parks update:
- Signs are up, only feedback positive thus far, welcomes more. Wondering about who will be responsible for putting up signs each week
- Discussion
- Suggestion backdoor include a sign as well because it has dim light
- Keri Confirming Wiz can put them up and down
- Conclusion:
- Wiz will ensure signs are put up each week
4. Age of consent for dance
· Mellen
o Consent for minors topic still ongoing, haven’t pushed forward as conversations at Meraki have gone in different directions
· Discussion
o We do have insurance for liability
o Under 18 have guardian sign it
o Children under 16 shouldn’t be on own, would be nice to state that
o Idea:
§ Rewrite for 13+ with parent/guardian and sign
§ Signature over 18 as well required
o Kiara suggest subcommittee
· Proposal
o Create a subcommittee to discuss
§ Mellen and Oracle
5. NYE Updates
· Update from Blair
o NY day is day rate (225/hr) and NYE available larger cost (1200 total)
· Discussion:
o NY day seems interesting as well, Deb ran short poll and some interest in day
o NYE is significant amount of effort to take on
o Weather and other commitments for NYE always have chance at harming attendance. Finding DJs can be hard, too
o NY day everyone has off
o Chem-free event is nice
o Idea to have it free! Relaxed
o Time of NYday dance discussed, 10:15 or pushed back? Most people indifferent
o More time in morning may be nice
· Proposal:
o NYday dance instead of NYE approved!
o DJ committee to determine who can do it
o 10:15am NY Day dace -Vote approved
6. PCD Survey update
· Mellen:
o Survey ready to go, beta testing is complete. Looking for approval
· Discussion:
o Question on publishing results, Ans: results not planned to be published
o Free dance in exchange for survey could be told to greeter instead of making burden on dancer to print out
o Question: Is survey for Members or All Dancers?
o Result notes can be shared in annual meeting
o Members-only could be best to cut out non-committed folks
o Results of survey received by Deb and she will handle responses
· Proposal:
o Send survey to general list with all folks
o Deb to collect results
o Free dance for filling out
7. Annual meeting + Officer recruiting
· Oracle update:
o Kiara Nicole and Oracle met
o Date:
§ December 8thwill start after dance
o Officer recruitment
§ Requesting help for everyone
o Annual meeting will be run in same way, each committee make a statement regarding what they are about and who is on it, i.e. DJ committee, Wiz, etc.
· Discussion
o Ideas on filling roles by promoting video content or email
o Important to identify prospects ahead of time to vet and gauge interest
o Treasurer role discussed
· Conclusion
o Nicole will be sending out email with description of roles and responsibilities to be shared with folks to help with recruitment
o Everyone will think about recruitment efforts
o Keri will be vibe checker @ meeting and will help with recruitment
8. Volunteer for 2ndThursday dance
· Martin update:
o Person would like to provide $100 for 2ndThursday if needed
· Discussion:
o Thursday dance is net even or slightly profitable
o Dedicated volunteers is also important to consider
o Availability of space and DJs is also factor
o Many pieces outside of funding that would be needed to support
Next meeting:
· 11/12
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