Meraki Meeting Notes - 06/18/14

Our Meraki meeting took place at Liberty's Lovely beLoved Palace.  Thank you Liberty!!!!
Attended:  John, Liberty, Julie, Blair, Don, Nev, Chloe, Mary Ellen, Cherie, Deb, Dave, Eva

Next meetings
Charter Membership meeting Tuesday July 1at 7pm.  At Deb and Dave's house, 60 Brentwood St, Portland, 207.775.7752.
Charter Membership meeting will be a potluck party.  Enact the bylaws as efficiently as possible.
"Charter-like" members (those founder-types who have worked on Meraki/PCD) are also welcome.
Next Meraki meeting:  Tuesday August 12, 7pm at Eva's house, 46 C Street, SoPo, 207.756.0488.
Liberty's home as backup location.

Agenda items discussed during the meeting are underlined. Followed by summary of discussion/decisions.

Sundays (Liberty) Kudo's re the Sunday announcements. They are really great-- Thanks Don!!!

Wizengamot  The term ends this month.  Sage, John, Don have term limit up.  Do we need to restructure the terms?  It's a group coordinating the coordinators, and also functions as a friendly face that is resp. for making dance happen, helping keep flow and peace, etc.
Coordinators are the Greeter/DJ/Facilities/Communications.
Don proposes we make it loose, fill places as needed. Discussed a term limit of 6 months to one year. Discussed having 4-6 on committee.
The Wiz is Chloe, Neil, Blair, Don, Sage, John.  Don will leave the Wiz when he moves to CA, but on the other hand Don IS the Wiz.
Wiz can come to the Meraki when they want more support.

THINK ABOUT THIS: Our Esteemed Media Coordinator Don will be needing a replacement person by August.  Media: Weekly email via Mailchimp, FB. Phone message, keeping up to date, Has website editing capability, keep calendar up to date.  Don estimates it takes 30 min to make an email.  Up to 2 hours a week of work. This could be a job done by 2 ppl.
Don will put out an email to find out about interest in this/these position(s) of Media Co(co)Ordinator.

Appreciation: To Chloe for making PCD website elist.

Executive session

Should there be a peace committee?
The Wiz is responsible for peace and emotional safety issues and are the initial go to when there is a need for conflict resolution.  The Wiz may choose to directly help people with conflicts that may arise; or at times the Wiz may appoint a group to manage particularly challenging or unusual situations. Wiz members need to be aware of their individual skills and/or limitations in this area.  Wiz members are not required in any way to act as professional mental health counselors or mediators (in fact Wiz members are cautioned not to); but skillful ability and the ability to remain calm/collected/compassionate/boundaried is important.  When Wiz members feel they need to enlist help outside of the Wiz it is appropriate to triage or refer to willing/skilled people within or beyond PCD.
Announcement will be made this week that is a reminder about Wiz role.
Chloe will change name of Wiz's function to Operations and Safety Committee.

Beach Party
Nev, Blair, Deb, Liberty, Julie will work on this.  Date, time, info to be sent to Don. Consult with John about $.

PCD Charter Members were officially established tonight:

Don Norman
Mary Ellen Deschenes
Neil Sattin
Cherie Howard
John Boynton
Deb Grant
Dave Grant
Traca Gress
Parks McKinney
Jill Eng
Eva Goetz
Jim Young
Julie Vohs
Genevieve Levin
Martin Steingesser
Judy Tierney
Liberty Bryer
Chloe Urban
Xiknawi Melloh
Aimee Moffitt
Diane Archambault
Blair Fridgen

In the fall we will open up for general membership.  See May 20, 2014 meeting notes for current thinking on membership.

Charter Members reviewed the proposed bylaws.
Briefly we discussed liability coverage, particularly in the case of court costs.  John and Mary Ellen feel that liability is covered well enough in bylaws based on current status of PCD.
We will have a charter member meeting to formally adopt the bylaws once they are reviewed as a final document by our attorney Zeke.  Any changes by Zeke or John/Mellen would be put out by email to charter members with highlight, for opportunity for feedback.
Don will email Merakians who did not establish that they wanted to become charter members in case they'd like to do that.
We will have a potluck/celebration on this date.

Next meetings
Charter Membership meeting Tuesday July 1at 7pm.  At Deb and Dave's house, 60 Brentwood St, Portland, 207.775.7752.
Charter Membership meeting will be a potluck.  Enact the bylaws as efficiently as possible.
"Charter-like" members (those founder-types who have worked on Meraki/PCD) are also welcome.
after the voting in of the bylaws.

Next Meraki meeting:  Tuesday August 12, 7pm at Eva's house, 46 C Street, SoPo, 207.756.0488.
Liberty's home as backup location.